Job Description
Executive Assistant & Business Support Coordinator – Entry Level
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This is an entry-level Executive Assistant & Business Support role within a growing allied health and behaviour support business. You will work closely with the Principal and administration team and gain hands-on experience across business administration, accounts, bookkeeping, social media, systems, operations and executive support. This is a varied position where no two days will necessarily look the same.
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Key responsibilities
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Work closely with the Principal and assist with delegated business and administrative responsibilities
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Manage and follow up delegated tasks
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Prepare documents, spreadsheets and correspondence
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Organise information for meetings and projects
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Follow up outstanding actions
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Assist the Principal with day-to-day business priorities
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Research information when requested
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Maintain task lists and help ensure deadlines are met
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Assist with small projects from beginning to completion
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Liaise with team members on delegated matters
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Assist with accounts payable and accounts receivable
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Enter and check invoices
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Follow up outstanding accounts
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Record business expenses
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Manage receipt management
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Assist with basic bookkeeping
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Support bank and transaction reconciliation
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Prepare information for accountants and bookkeepers
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Assist with payroll preparation and timesheet checking
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Administration & Business Operations
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Perform general business administration
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Handle emails and correspondence
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Manage filing and record management
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Maintain internal systems
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Follow up staff requests
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Assist with calendars and scheduling
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Coordinate business activities
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Social Media & Digital Support
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Assist with Instagram and Facebook content
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Create LinkedIn posts
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Design Canva graphics
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Take photos or short videos for business content
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Create simple reels and promotional material
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Update online business information
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Support recruitment and employer-branding content
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Getting Out of the Office
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Travel between business locations
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Collect or deliver documents and resources
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Attend meetings
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Assist with business errands
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Visit community locations
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Support events or promotional activities
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Complete other reasonable delegated business tasks
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About you
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Confidence driving as part of the role
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Solid written and verbal communication
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Ability to handle confidential information appropriately
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Good organisational skills
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Reliable and dependable
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Strong attention to detail
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Comfortable working with numbers
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Learn new software quickly
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Understand the importance of confidentiality
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Comfortable working with different personalities
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Able to adapt when priorities change
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Ask questions when unsure
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Look for solutions rather than waiting to be told every next step
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Teachable, adaptable and trustworthy
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Experience
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Previous experience is not essential
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Experience in administration, reception, bookkeeping, accounts, Xero or similar accounting software, social media, Canva, customer service, healthcare, NDIS or disability services, or professional services would be advantageous
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About us
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NeuroPath Behaviour Services is a specialist allied health and behaviour support organisation supporting people through evidence-informed, person-centred services. Our work involves collaborating with participants, families, support coordinators, disability providers and multidisciplinary teams. As the organisation continues to grow, we are looking for someone who can become a trusted support to the Principal and wider administration team.

📌 Executive Assistant & Business Support Coordinator - Entry Level (Victoria)
🏢 NeuroPath Behavioral Services
📍 Victoria