We are looking for a reliable, organised and hands-on
Administration & Production Assistant
to support the day-to-day operations of our business.
This is a varied role combining
administration and accounts support, customer service, print finishing and signage production
. The successful applicant will be comfortable moving between computer-based administrative duties and practical production work throughout the day.
A key component of the role will be assisting with the accurate and timely processing of invoicing and other administrative tasks, with the ability to prioritise workloads and meet significant deadlines, particularly during busy end-of-month periods.
The role would suit someone who enjoys variety, has strong attention to detail, works well as part of a team and is happy to assist wherever required to ensure administrative and production tasks are completed accurately and on time.
Key Responsibilities
Administration & Accounts
General office administration and data entry
Assisting with accounts administration and invoicing
Preparing and processing invoices accurately and in a timely manner
Ensuring invoicing and administrative information is entered correctly and maintained accurately
Prioritising invoicing and accounts tasks to ensure important deadlines are met, particularly during end-of-month periods
Assisting with the completion of end-of-month invoicing requirements
Creating and updating in-house packages and pricing information as required
Processing orders and updating job information accurately
Preparing paperwork, job sheets and delivery information
Maintaining accurate customer, order and job records
Assisting with general accounts administration and other financial administrative duties as required
Answering phones and responding to customer and online enquiries in a professional and timely manner
Communicating with customers, suppliers and team members
Assisting with scheduling and coordinating production jobs




Print Production & Finishing
Assisting in the print finishing department
Cutting, trimming, folding, laminating and packing printed products
Checking completed print work for quality and accuracy
Preparing brochures, flyers, booklets and other printed materials for dispatch
Packing and organising completed jobs for delivery or collection
Assisting with stock control and maintaining production supplies
Signage Production & Support
Assisting with signage production and preparation
Preparing and skimming signboards as required
Applying vinyl, stickers and graphics to corflute and other signage materials
Preparing signboards, frames and associated signage components
Cleaning and preparing signage for installation or reuse
Packing and organising signage jobs for installers and deliveries
General Support
Keeping office and production areas clean, organised and safe
Assisting other areas of the business during busy periods
Providing general support to ensure customer orders and production jobs are completed accurately and on time
Skills & Attributes
The ideal applicant will have:
Strong organisational and time-management skills
Excellent attention to detail, particularly when processing invoices and administrative information
Ability to work accurately while managing deadlines and competing priorities
Good computer and general administration skills
Confidence working with invoicing, data entry and administrative systems
Ability to prioritise workloads, particularly during busy end-of-month periods
Confident phone and customer service skills
Good written and verbal communication skills
Ability to work independently and as part of a team
Ability to manage several jobs and tasks at once
Willingness to learn and assist in different areas of the business
Ability to work in a fast-paced office and production environment
A positive, flexible and reliable approach to work
Reasonable physical fitness, as some lifting and manual handling will be required
#J-*****-Ljbffr

📌 Administration & Production Assistant (Queensland)
🏢 Open2view
📍 Queensland