Glebe location . We are seeking a motivated, versatile and experienced administration assistant to join our small team of highly experienced engineering consultants to assist two consultants and share the general office administration.
Key responsibilities
General office and administrative duties including email management and responding to general enquiries
Diary management and maintaining Excel project registers
Invoicing and general accounts receivable and payable through Xero
Update and manage project filing and archiving
Coordinating and assisting with production of detailed reports, photographic reports, sketch plans or fee proposals and controlling the quality of final products
Researching background information to assist in assessment and report preparation
Liaising with insurance and strata companies, tradespeople and other project stakeholders to coordinate inspections
About you
Minimum 5 years' experience in administration
Ability to coordinate, plan, prioritise, multitask,



while working to strict timeframes
Proficiency in the use of Microsoft Office products, in particular Word, Excel, and Outlook
Experience using Xero, particularly invoicing, will be highly regarded, but not essential
Highly developed communication skills (written and verbal), with exceptional attention to detail and the ability to rephrase and proof documents accurately
Past experience in a design or construction office will be highly regarded, but not essential
Incentives
The team has an excellent working culture with team lunches and other social events
Growing firm with progression available (the previous person has moved to a higher role within the business)
Flexible hours or reduced hours are available
Rewarding and wide-ranging work collaborating with industry leaders
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📌 Admin Assistant (New South Wales)
🏢 Cartwright Jones
📍 New South Wales