Job Description
Kids Cottage Middle Harbour provides high-quality Out of School Hours Care (OSHC), including before-school, after-school and vacation care for primary school-aged children.
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We are a not-for-profit service operating on the grounds of Middle Harbour Public School. Our dedicated team of OSHC professionals is supported by the Middle Harbour Public School P&C; Association, our Approved Provider. The service is approved to provide education and care for up to 230 children and welcomes children from outside the local area during vacation care.
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Kids Cottage is committed to providing a child-safe, inclusive and welcoming environment. The safety, rights and wellbeing of every child are our paramount consideration in all decisions and actions.
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We are seeking a highly organised and motivated Office Administrator to provide essential administrative support within our busy and rewarding service.
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About the role
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An administrative role supporting daily office operations in an education or childcare setting, managing communications, records, scheduling, and financial administration while ensuring compliance with relevant regulations and policies.
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Although this is primarily an administrative position, the successful applicant will be expected to actively support Kids Cottage's child-safe culture and demonstrate a clear commitment to protecting children from harm.
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Key responsibilities
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Manage daily office operations, including answering phone calls, responding to emails, and handling inquiries from parents, staff, and the community
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Maintain accurate records of child enrolments, attendance, and incident reports
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Assist with the preparation and management of weekly and monthly schedules
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Process and maintain financial records, including invoicing and fee tracking
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Coordinate communication between staff, parents, and management
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Ensure compliance with relevant regulations and policies
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Support with general office management duties, including maintaining office supplies and equipment
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Support compliance with the Education and Care Services National Law and Regulations, the National Quality Framework, the National Quality Standard and applicable child-safety requirements.
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Apply the principle that children's safety, rights and best interests are the paramount consideration when undertaking duties or contributing to decisions.
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Follow the service's Child Safe Code of Conduct, policies, procedures, privacy requirements and reporting obligations.
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Promptly report child-safety concerns, suspected risks, breaches of the Code of Conduct or inappropriate behaviour through the required internal and external reporting processes.
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Handle children's and families' personal information sensitively, securely and confidentially.
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Assist with compliance registers, staff records, mandatory training records and document-review schedules.
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About you
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Proven experience in an administrative role, preferably in education, childcare, or similar fields
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Strong organizational skills with a keen attention to detail
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Excellent verbal and written communication skills
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Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with databases or management software
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Ability to work both independently and as part of a team
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A professional, respectful and inclusive approach when communicating with children, families, colleagues and community members.
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A demonstrated commitment to child safety and to upholding children's rights, wellbeing and best interests.
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Understanding of qualified boundaries and appropriate conduct when working in a child-related organisation.
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A valid Working with Children Check, or willingness and eligibility to obtain one before commencing child-related work.
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Mandatory Child-Safety Training
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The successful applicant must:
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complete all mandatory child-safety and child-protection training required for their role and jurisdiction within the prescribed timeframe;
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complete Kids Cottage's child-safe induction before or immediately upon commencing duties;
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participate in refresher training, professional learning and child-safety briefings as required; and
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understand and comply with their responsibilities for identifying, responding to, documenting and reporting child-safety concerns.
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Continued employment is subject to maintaining all required checks, clearances and training.
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About Us
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Kids Cottage Middle Harbour provides high-quality Out of School Hours Care (OSHC), including before-school, after-school and vacation care for primary school-aged children.
n
We are a not-for-profit service operating on the grounds of Middle Harbour Public School. Our dedicated team of OSHC professionals is supported by the Middle Harbour Public School P&C; Association, our Approved Provider. The service is approved to provide education and care for up to 230 children and welcomes children from outside the local area during vacation care.
n
Kids Cottage is committed to providing a child-safe, inclusive and welcoming environment. The safety, rights and wellbeing of every child are our paramount consideration in all decisions and actions.
n
We are seeking a highly organised and motivated Office Administrator to provide essential administrative support within our busy and rewarding service.
n
About the role
n
An administrative role supporting daily office operations in an education or childcare setting, managing communications, records, scheduling, and financial administration while ensuring compliance with relevant regulations and policies.
n
Although this is primarily an administrative position, the successful applicant will be expected to actively support Kids Cottage's child-safe culture and demonstrate a clear commitment to protecting children from harm.
n
Key responsibilities
n
n
Manage daily office operations, including answering phone calls, responding to emails, and handling inquiries from parents, staff, and the community
n
Maintain accurate records of child enrolments, attendance, and incident reports
n
Assist with the preparation and management of weekly and monthly schedules
n
Process and maintain financial records, including invoicing and fee tracking
n
Coordinate communication between staff, parents, and management
n
Ensure compliance with relevant regulations and policies
n
Support with general office management duties, including maintaining office supplies and equipment
n




Support compliance with the Education and Care Services National Law and Regulations, the National Quality Framework, the National Quality Standard and applicable child-safety requirements.
n
Apply the principle that children's safety, rights and best interests are the paramount consideration when undertaking duties or contributing to decisions.
n
Follow the service's Child Safe Code of Conduct, policies, procedures, privacy requirements and reporting obligations.
n
Promptly report child-safety concerns, suspected risks, breaches of the Code of Conduct or inappropriate behaviour through the required internal and external reporting processes.
n
Handle children's and families' personal information sensitively, securely and confidentially.
n
Assist with compliance registers, staff records, mandatory training records and document-review schedules.
n
n
About you
n
n
Proven experience in an administrative role, preferably in education, childcare, or similar fields
n
Strong organizational skills with a keen attention to detail
n
Excellent verbal and written communication skills
n
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with databases or management software
n
Ability to work both independently and as part of a team
n
A professional, respectful and inclusive approach when communicating with children, families, colleagues and community members.
n
A demonstrated commitment to child safety and to upholding children's rights, wellbeing and best interests.
n
Understanding of professional boundaries and appropriate conduct when working in a child-related organisation.
n
A valid Working with Children Check, or willingness and eligibility to obtain one before commencing child-related work.
n
n
Mandatory Child-Safety Training
n
The successful applicant must:
n
n
complete all mandatory child-safety and child-protection training required for their role and jurisdiction within the prescribed timeframe;
n
complete Kids Cottage's child-safe induction before or immediately upon commencing duties;
n
participate in refresher training, professional learning and child-safety briefings as required; and
n
understand and comply with their responsibilities for identifying, responding to, documenting and reporting child-safety concerns.
n
n
Continued employment is subject to maintaining all required checks, clearances and training.
n
Child-Safe Recruitment
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Kids Cottage Middle Harbour is committed to child-safe recruitment and has zero tolerance for child abuse, neglect and harm. Our recruitment and selection processes are designed to assess each applicant's suitability to work within a child-safe organisation.
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Preferred applicants will be required to participate in child-safety-focused screening, which may include:
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verification of identity and Working with Children Check clearance;
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employment-history and qualification checks;
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child-safety and professional-boundary interview questions;
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referee checks that specifically address suitability to work in a child-related environment; and
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any additional probity checks relevant to the position.
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Applicants must disclose any information that could affect their suitability to work in a child-related organisation. Appointment will be subject to satisfactory completion of all required screening and pre-employment checks.

📌 Office Administrator (New South Wales)
🏢 Kids Cottage
📍 New South Wales