Austmine, the leading industry association for the Australian Mining Equipment, Technology and Services (METS) sector, is seeking a highly organised and proactive Event Coordinator to join our team.
About the role
This is an chance to be part of a team delivering some of the mining industry's most respected events, connecting leaders from mining companies, METS businesses, government and industry.
Working closely with the Events Managers, you will help coordinate a national portfolio of events and webinars. From managing registrations through to coordinating venues, suppliers and onsite delivery, you will play a key role in creating professional and engaging experiences for our members and stakeholders.
No two days are the same. One day you may be setting up a webinar with industry leaders, the next coordinating a networking event, managing attendee communications or supporting event delivery onsite. If you enjoy working in a fast-paced environment, building relationships and bringing events to life, we'd love to hear from you.
Event Coordination & Delivery
Coordinate registrations, attendee communications and event administration across Austmine's events and webinars.
Assist with event planning, timelines, run sheets and delivery schedules.
Support onsite event delivery and attendee management.
Speaker & Sponsor Coordination
Coordinate speaker and sponsor requirements, briefing materials and event logistics.
Liaise with presenters to collect biographies, presentations and supporting information.
Support the delivery of sponsorship benefits and stakeholder communications.




Set up and manage webinar registration pages and virtual event platforms.
Coordinate presenter briefings and webinar logistics.
Support live webinar delivery, including presentations, Q&A; sessions and technical troubleshooting.
Event Logistics & Administration
Coordinate venues, catering, audiovisual suppliers and event materials.
Maintain accurate event records, registrations and reporting through CRM systems.
Support post-event reporting, surveys and feedback collection.
About you
To be successful in this role, you will have:
A qualification in Events Management, Marketing, Communications or a related discipline
At least two years' experience in event coordination or event administration
Experience coordinating webinars and virtual events desirable
Strong organisational and time management skills with exceptional attention to detail
Excellent written and verbal communication skills
A customer-focused approach and strong stakeholder management skills
The ability to manage multiple priorities in a fast-paced environment
Australian working rights is required
What Austmine offers
The opportunity to make a real impact in a not-for-profit organisation that champions collaboration, innovation, leadership and integrity
A supportive and collaborative team culture
Flexible working arrangements
Two days of gifted leave per year (your birthday and an additional day at Christmas)
Staff recognition program
Employee Assistance Program, providing holistic health and wellbeing support, including confidential counselling services
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📌 Event Coordinator (New South Wales)
🏢 Austmine
📍 New South Wales