Apax Stone Projects
is seeking an experienced Office Manager to manage and coordinate the administrative operations of our Cairns office.
Apax Stone Projects provides professional construction and tiling services throughout Queensland, specialising in swimming pools, outdoor tiling, paving, stone installation and associated construction works.
As our Cairns and Far North Queensland operations continue to grow, we require an experienced Office Manager to manage the day-to-day administrative functions of our Cairns branch and coordinate support for management, field employees, subcontractors, suppliers and clients.
Position:
Office Manager
Employment Type:
Permanent Full-Time
Hours:
38 hours per week
Salary:
$85,000 per annum + superannuation
Key Responsibilities
Manage the day-to-day administrative operations of the Cairns office
Develop, implement and maintain office systems and administrative procedures
Coordinate administrative support for Cairns construction projects and field teams
Maintain employee, subcontractor, client and project records
Coordinate employee onboarding and employment documentation
Maintain timesheet and payroll information for management and accounts
Coordinate accounts payable and accounts receivable documentation
Maintain records using Xero and company management systems
Coordinate supplier and subcontractor documentation
Manage office correspondence, telephone and email communications
Coordinate project administration and scheduling information
Maintain business registers, filing systems and compliance records
Monitor office equipment,



supplies and administrative requirements
Liaise with clients, suppliers, subcontractors and employees
Assist management with recruitment and workforce administration
Implement and maintain office policies and procedures
Prepare operational and administrative reports for management
Coordinate meetings, appointments and management schedules
Coordinate communication between the Cairns office and company management
Monitor administrative workflow and ensure deadlines are met
Supervise and coordinate administrative functions as the Cairns operation expands
Requirements
Relevant qualification in business administration, management or a related discipline, or substantial relevant experience
Previous experience as an Office Manager or in a comparable administrative management role
Strong organisational and administrative management skills
Experience implementing and maintaining office procedures
Experience maintaining business, employee and project records
Experience using Xero or similar accounting software
Solid written and verbal communication skills
Ability to manage multiple priorities and deadlines
Ability to work independently and take responsibility for office operations
High level of accuracy and attention to detail
Ability to Integrate AI to work
Experience within a
construction, building, trades or project-based business
will be highly regarded.
This is a permanent full-time Cairns-based position supporting the continued expansion of the company's
Far North Queensland operations.
#J-*****-Ljbffr

📌 Office Manager (Queensland)
🏢 Apax Stone Projects
📍 Queensland