Workforce Planning Specialist

"You care about making a positive impact in the world. You understand greatness requires thinking differently. An inclusive and accepting work environment is significant to you.

A job at IKEA is so much more than home furnishings. Together, we work to make a better everyday life for the many. It's the perfect fit if you want to contribute, grow, and share. Join the team and start a better life for yourself."

Location

Sydney (Rhodes)

Employment type

Full Time Temporary

Department

People & HR

Deadline

2026-10-21

Mobility support

Domestic

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Candidate profile (title) Our team within IKEA

Candidate profile (text) - Default language At IKEA, our vision is to create a better everyday life for the many people. We believe that everything we do comes with the responsibility to create a positive impact on people, society and the planet. We are passionate about home furnishing, creating a positive life at home and sharing our tasty responsibly sourced food with the many people across the world.

We are guided by our cultures & values, creating a great place to work.
We stand for equality, diversity and inclusion.
We care about people & planet and promote health & wellbeing.
We nurture your development and provide career opportunities to unlock your potential.

Key responsibilities (title) What you need to know

Key responsibilities (text) Working at IKEA has its benefits & rewards:

- 5 weeks' Paid Annual Leave, Paid Parental Leave, Family & Community Leave and much more
- 24/7 access to our Employee Assistance Program for health and wellbeing support
- 15% Co-worker discount
- Low-cost nutritious meals including complimentary drinks in our Co-worker restaurant
- Co-worker uniform provided
- Free Co-worker parking
- Free benefits membership (savings and discounts across retailers and service providers)
- Novated leasing and EV subscription options
- Superannuation salary sacrifice
- Fitness Passport membership available
- Bonus programme (where eligible)
- Co-worker Loyalty programme (extra contribution to your superannuation fund where eligible)

Additional information:

- Position is temporary full-time, 76hrs/fortnight (fixed term contract ending 30 January 2028).
- Location of role is IKEA Rhodes, NSW.
- Internal job title at IKEA is Unit People Planning Specialist. Reporting line is to the Unit People & Culture Manager.
- As our store operates 7 days per week,



you must have the availability to work a rotating roster with a mix of day and evening shifts. You also have the availability to work alternating weekend shifts (both Saturday and Sunday).

Team vision ( title) About this work area

Team vision (text) As the Workforce Planning Specialist, you will play a key role in ensuring our store has the right people, in the right place, at the right time to create an exceptional experience for both customers and co-workers.

Working closely with leaders across the business, you will combine workforce planning expertise, commercial acumen and data-driven insights to support operational performance, labour budget optimisation and strategic decision-making.

Your responsibilities will include, but are not limited to:

- Secure the end-to-end workforce planning process, including forecasting, workforce planning, scheduling and roster publication, ensuring workforce plans align with customer demand, operational priorities and labour budgets.
- Lead the partnership with leaders across the business to co-create workforce plans and schedules that balance customer demand, operational priorities, co-worker availability, workforce capability and financial objectives.
- Analyse workforce, scheduling and labour data using available tools to identify trends, risks and opportunities, translating complex information into clear, actionable insights for stakeholders.
- Build capability by educating, coaching and supporting leaders on People Planning principles, processes and best practice, fostering accountability and consistency in workforce planning.
- Review workforce structures, contract mix and hours allocation to identify opportunities that support both operational requirements and co-worker experience.
- Contribute to the implementation and continuous improvement of People Planning solutions, driving efficient ways of working and supporting a data-informed planning culture.
- Implement and secure the unit People Planning strategy, ensuring alignment with IKEA People Planning principles,



processes and country-specific guidelines to support an optimal customer and co-worker experience.
- Ensuring workforce planning practices comply with IKEA policies, employment standards and legislative requirements.

Let's connect Who you are

Let´s connect As Workforce Planning Specialist you will bring:

- Experience in workforce planning, labour planning, scheduling, resource planning or a similar analytical role will be highly regarded.
- A commercial mindset, with the ability to understand how customer demand, operational requirements, workforce capability and labour budgets work together to balance customer, co-worker and business needs.
- Ability to dissect data and analyse complex information to provide clear, actionable insights that support workforce planning and informed business decision-making.
- Excellent attention to detail, organisational skills and the ability to manage competing priorities in a dynamic environment.
- Experience using Excel and workforce management systems to support forecasting, reporting and scheduling activities. Experience with UKG will be highly regarded.
- The confidence to influence stakeholders, act as a trusted advisor with the ability to build strong relationships and provide constructive challenge and recommendations to business leaders to support informed decision-making.
- Take a proactive, solutions-focused approach and are always looking for opportunities to improve ways of working to enable successful outcomes for the customer, co-worker and business.

Local section (title) We need people like you

Local section (text) At IKEA, work is so much more than a job. Come join us!

Why you will love us

From the deep forests in Sweden, we have spread our culture and values around the world. At the heart of our offer are our beautiful home-furnishing products and solutions, made with care for our planet, reaching millions of customers.

At the heart of our business, are our wonderful co-workers representing diversity in all dimensions and passionate for life at home. We all contribute with our uniqueness and we want to grow and develop together.

Our vision, “to create a better everyday life for the many people” inspires and guides us in everything we do. This is IKEA.

What we all have in common

- Living our values
- Being your unique self, while respecting and including others
- A passion for home furnishing
- Performing & delivering while learning & developing
- Having fun!

📌 Workforce Planning Specialist (Rhodes)
🏢 Ikea
📍 Rhodes