The Administrative Assistant at BoraCare plays a pivotal role supporting key roles and functions to ensure the smooth and efficient operation of the office. This role involves handling a variety of administrative tasks, managing communications, organizing schedules, and assisting staff and management with day-to-day activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a rapid-paced environment.

Key Responsibilities:

Administrative Support

· Answer and direct phone calls, emails, and other correspondence.

· Prepare and edit documents, reports, and presentations.

· Maintain organized filing systems (electronic and paper).

· Schedule meetings, appointments, and travel arrangements.

· Assist in the preparation of regularly scheduled reports.

Office Coordination

· Monitor and maintain office supplies inventory.

· Manage incoming and outgoing email enquiries.

· Assist with workspace setup for new employees (desks, IT equipment, supplies).

· Maintain office calendars, including meeting room bookings and shared resources.

· Ensure compliance with health and safety standards in the office environment.

Staff & Client Interaction

· Greet and assist visitors, stakeholders and clients professionally.

· Provide administrative support to staff and management, specifically the CEO, Managers and HR Lead.





· Assist with onboarding of new employees and training logistics.

· Maintain confidentiality of sensitive information.

Data Entry & Record Keeping

· Input and update data in spreadsheets, databases, and systems.

· Maintain accurate records, such as meeting minutes.

· Provide administrative support for departmental and cross-functional projects.

· Prepare project documentation, meeting agendas, and status reports.

· Maintain project files and ensure version control of documents.

Qualifications and Training:

· Certificate or Diploma in Business Administration or related field.

· 1–2 years of experience in an administrative or clerical role

· Maintaining all industry and organisational-related mandatory clearances

Experience s Knowledge

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

· Strong organisational and time-management skills.

· Excellent written and verbal communication abilities.

· Ability to work independently and collaboratively, and a high level of professionalism and discretion.

This is a part-time role of 24 hours per week. We offer flexibility in how those hours are worked, with the option to work three full days (9:00am to 5:00pm) or shorter days across four days, subject to operational requirements.

📌 Administrative Assistant (Frewville)
🏢 BoraCare
📍 Frewville