Job description

Company description:

About Häfele

At Häfele, we are specialists in furniture fittings, architectural hardware, lighting and electronic access solutions. With more than 8,000 employees across 38 countries, we partner with customers in over 150 countries to help maximise the value of space.

As a family-owned global business with over 100 years of history, we combine international expertise with a robust local presence. In Australia, we've been supporting the furniture, cabinetmaking, building and design industries for more than 40 years.

Our purpose, "Maximising the value of space. Together," reflects our commitment to creating value for our customers, suppliers and, most importantly, our people. We believe our employees are the driving force behind our success and are committed to fostering a safe, inclusive and supportive workplace where everyone can thrive.

We are seeking a motivated and detail-oriented Administrative Assistant - Procurement & Shipping to provide administrative support across our Procurement and Shipping functions. This role is responsible for maintaining accurate records within SAP, processing supplier and freight invoices, and supporting the efficient flow of goods and information throughout the business.

The successful candidate will have strong organisational skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

- Maintain purchase order confirmations accurately and promptly in SAP.





- Process supplier and freight invoices in accordance with company and Finance procedures.

- Provide administrative support to the Procurement and Shipping teams.

- Assist with the coordination and tracking of shipments and related documentation.

- Maintain accurate records, data entry, and filing systems.

- Liaise professionally with suppliers, freight providers, and internal stakeholders.

- Monitor and follow up outstanding purchase order confirmations and invoice discrepancies.

- Prepare reports and documentation as required.

- Support the team in achieving departmental KPIs and business objectives.

- Ensure compliance with company policies, procedures, and Workplace Health and Safety requirements.

- Report hazards, incidents, and safety concerns in a timely manner.

To be successful in this role, you will have

- Previous experience in an administration, procurement, logistics, shipping, or supply chain support role.

- Strong data entry and administrative skills with a high level of accuracy.

- Experience using SAP or a similar ERP system is desirable.

- Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and Teams.

- Excellent verbal and written communication skills.

- Strong numerical skills and attention to detail.

- Effective problem-solving and organisational skills.

- Ability to prioritise tasks, manage deadlines, and work independently.

- A positive attitude and willingness to support a collaborative team environment

📌 Junior Administrative Assistant - Procurement & Shipping (Dandenong South)
🏢 Hafele Australia
📍 Dandenong South