Administration Coordinator – Warehouse & Fleet

Keep the warehouse, fleet and field teams moving

- Full-time Brisbane-based role supporting EEHA Automation’s growing Electrical Department

- Take ownership of warehouse, stock, fleet, plant and asset compliance

- Coordinate onboarding, inductions, training records and department administration

- Work across Microsoft Dynamics 365 Business Central, SharePoint, Teams and compliance systems

- Join an Australian-owned engineering business focused on Safety, Empowerment, Accountability, Integrity and Innovation

About EEHA Automation

EEHA Automation is an Australian-owned engineering business that delivers automation, electrical, and technology solutions to industrial clients.

Our vision is “Empowering Industries through Automation Excellence”, supported by a commitment to meticulous engineering, cutting-edge technology and investing in our people and relationships.

As our business continues to grow, we are looking for an organised and proactive Warehouse, Fleet & Administration Coordinator to support the day-to-day operations of our Electrical Department.

About the Role

This hands-on, varied role combines warehouse coordination, fleet and asset management, compliance, and administration.

You will play an important part in ensuring our field and project teams have the materials, equipment, vehicles, documentation and support they need to get the job done safely and efficiently.

Reporting to the Electrical Manager, you will be responsible for:

Warehouse & Stock Control

- Raise and track purchase orders using Microsoft Dynamics 365 Business Central

- Receive, check and receipt incoming goods

- Prepare outgoing freight and associated documentation

- Maintain stock levels, storage locations and inventory records

- Issue materials to projects and ensure costs are allocated correctly





- Conduct cycle counts and stocktakes

- Investigate stock variances and manage obsolete or slow-moving stock

- Maintain warehouse and workshop housekeeping and organisation

Fleet, Plant & Asset Management

- Coordinate servicing, registration, inspections and charging of vehicles and mobile plant

- Manage compliance testing for electrical equipment, lifting gear, fire equipment and other assets

- Maintain vehicle, asset, equipment, fire and first aid registers

- Manage hazardous substance storage and SDS records

- Coordinate asset allocation, replacement and disposal activities

Administration & Compliance

- Coordinate onboarding for new employees, including systems access, uniforms, equipment and inductions

- Manage client site induction requests and contractor management platforms

- Coordinate external training and maintain training records and competency matrices

- Prepare and maintain SWMS documentation

- Maintain on-call rosters and after-hours contact information

- Provide administration support including travel, bookings, meetings and department calendars

- Manage office consumables and uniforms

- Conduct WHS office inspections and maintain compliance documentation

About You

We are looking for someone organised, methodical, and comfortable taking ownership of a broad range of responsibilities.

You will ideally have:

- 3+ years' experience in warehouse, stores, workshop or fleet administration





- Strong organisational and time management skills

- Excellent attention to detail

- Experience with inventory and stock control

- Experience with goods receipting and dispatch

- Robust record-keeping and document control skills

- The ability to liaise confidently with suppliers, internal teams and client representatives

- Experience using Microsoft Dynamics 365 Business Central or a similar ERP

- Proficiency with Microsoft Office, SharePoint and Teams

- The ability to work independently and meet deadlines

Experience within a wholesale electrical, trade or construction environment would be highly regarded, as would familiarity with systems such as MyOsh. A trade qualification is not required.

Qualifications & Licences

- Year 12 completion

- Current Australian Driver's Licence mandatory

- Forklift licence (LF) highly desirable, or willingness to obtain one

- Certificate III or IV in Business Administration, Warehousing Operations or Logistics would be advantageous

What We’re Looking For

You will be someone who takes initiative, solves problems and keeps things moving. You will need to be comfortable working across different teams, adapting to changing priorities and maintaining accurate records.

Most importantly, you will share EEHA's commitment to safety, quality, teamwork, accountability and continuous improvement.

What’s On Offer

Full-time | Brisbane | 38 hours per week + reasonable overtime

This is an opportunity to become an important part of a growing engineering business, with a role that offers genuine variety and responsibility across warehouse, fleet, assets, compliance and administration.

If you are an experienced administrator who enjoys being organised, solving problems and supporting a busy operational team, we would like to hear from you.

📌 Administration Coordinator – Electrical Warehouse & Fleet (Cleveland)
🏢 EEHA Automation
📍 Cleveland