About us

We are one of Melbourne's most reputable and active real estate agencies, celebrating over 100 years! with a team of over 80 people, many of whom have been with us for over 20 years!

We are proud of the way we invest in our people, providing mentoring, development, support and career opportunities. We have a welcoming, warm, inclusive and empowering culture which is why our people stay with us.

About the role:

We are seeking a motivated and professional Leasing Assistant to join our Residential Property Management team.

This is a varied and fast-paced role focused on the successful leasing of residential properties on behalf of Residential Rental Providers (RRPs) while delivering exceptional service to both rental providers and renters.

Working closely with our Property Management team, you will play an important role in coordinating inspections, processing applications, supporting leasing activities and ensuring a positive customer experience throughout the leasing process.

Previous experience in real estate or administration is desirable but not essential. This is an excellent opportunity for someone looking to take the first step in their real estate career, with comprehensive training, mentoring and ongoing support provided to help you develop your skills and build a successful future in the industry.

Key responsibilities include:

- Conducting open for inspections and private inspections

- Coordinating and preparing weekday and Saturday inspection schedules

- Managing keys for inspections, including key sign-in and sign-out procedures

- Responding to email and telephone enquiries within 24 hours

- Assisting with renter application processing, reference checks and document verification





- Supporting Property Managers with leasing administration and general team assistance

- Ordering property photography and virtual furniture services when required

- Assisting with preparation of condition reports and incoming inspection documentation

- Maintaining accurate records and ensuring compliance with relevant legislation and company procedures

- Developing positive relationships with renters, Residential Rental Providers and contractors

- Monitoring local market activity and maintaining a strong understanding of rental market trends

- Upholding professional presentation standards and representing the business positively at all times

About you:

To succeed in this role, you will demonstrate:

- Certificate IV in Real Estate Practice (or working towards it)

- A current driver’s licence and reliable vehicle

- A current Police Check (or willingness to obtain one)

- Strong organisational and time management skills

- Excellent communication and interpersonal skills

- High attention to detail and a proactive attitude

- Ability to work both independently and as part of a team

Benefits

- Competitive salary with career progression opportunities

- Birthday leave

- Ongoing training, mentoring, and professional development

- Supportive and collaborative team workplace

- Established systems and processes

If you’re looking to build a rewarding career in commercial real estate and join a team that truly values its people, we would love to hear from you.

Please apply with your CV and a tailored cover letter. Applications will be reviewed as received.

Due to the expected volume of applications, only shortlisted candidates will be contacted. We thank you for your interest in this opportunity.

📌 Leasing Assistant - Residential (Ivanhoe)
🏢 HR Staff n' Stuff
📍 Ivanhoe