Australian International Academy – Pascoe Vale VIC

We're looking for an organised, discreet, and people-focused HR Assistant to support the smooth running of our HR function two days a week. This is a great fit for someone who enjoys variety, takes pride in getting the details right, and wants a role that fits around other commitments.

You'll be a friendly first point of contact for day-to-day HR queries and will keep our people processes running behind the scenes in a busy school environment.

The Role

We're looking for an organised, discreet, and people-focused HR Assistant to support the smooth running of our HR function two days a week. This is a great fit for someone who enjoys variety, takes pride in getting the details right, and wants a role that fits around other commitments.

You'll be a friendly first point of contact for day-to-day HR queries and will keep our people processes running behind the scenes in a busy school environment.

What You’ll Do

- Maintain accurate employee records and HR systems, ensuring everything is up to date and compliant
- Support recruitment: posting adverts, arranging interviews, and liaising with candidates
- Coordinate onboarding for new staff and offboarding for those leaving
- Help administer leave, absence, and benefits records
- Assist with pre-employment screening,



including Working With Children Checks and reference and qualification verification
- Prepare HR documents such as offer letters, contracts, and letters of confirmation
- Respond to routine staff queries and escape where needed
- Support the maintenance of HR policies and staff wellbeing initiatives
- Provide general administrative support to the HR team

What We’re Looking For

- Previous experience in an HR, administrative, or people-focused role
- Excellent organisation and attention to detail
- Discretion and sound judgement when handling confidential information
- Confident communicator
- Valuable working knowledge of Microsoft Office and/or HR systems
- A proactive, can-do attitude and the ability to manage your own workload

Nice to have: A qualification in Human Resources (or working towards one), and previous experience in a school or education setting — but attitude and aptitude matter most.

Essential Requirements

- A current, valid Working With Children Check (or willingness to obtain one prior to commencement)
- The right to work in Australia
- Commitment to child safety and to upholding the values and ethos of Australian International Academy

What We Offer

- School holidays off
- Flexible working days to suit you

- A supportive, welcoming team where your work makes a visible difference

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📌 HR Assistant (Melbourne)
🏢 Australian International Academy
📍 Melbourne