The Executive Assistant & Office Manager, APAC is a seniorstrategicsupport role providing trusted partnership toAsia Pacific leaders, combining executiveassistancewith regional office management oversight acrossSydney.

This role sits at the heart of the organization and interacts with employees at all levels, as well as external stakeholders. The successful candidate is highly organized, adaptable,service-oriented, and thrives in a fast-paced, dynamic environment. They bring a strong "can-do" mindset, excellent judgment, and a proventrack recordsupporting senior leadership while managing office operations effectively.

Key Responsibilities

Executive & Administrative Support

Manage complex calendarsfor Executives, includingmeetings across time zones

Proactively manage email, correspondence, call screening, and follow-ups on behalf ofleaders

Provideend-to-endadministrative support, including records management and confidential documentation

Prepare meeting agendas, attend meetings, capture minutes, and track action items to completion

Serve as a key point of contact between Executives, internal teams, clients, and external partners

Coordinate domestic and international travel and manage expenses

Anticipate executive needs, manage competing priorities, and support effective time management

Office Management & Operations

Oversee daily office operations, space management, access cards, and office supplies





Partner with facilities on maintenance, repairs, and workplace improvements

Manage vendor relationships, contracts, and service quality

Implement and support health, safety, and workplace compliance initiatives

Act as a liaison to ensure clear,timelycommunication across stakeholders and departments

Partner with teams to support business initiatives andcross-functionalcollaboration

Support planning and execution of company events, town halls, and special projects

Build solid, trusted relationships with internal and external partners

Qualifications & Experience

Required

Bachelor's degree in Business Administration, a related field, or equivalent practical experience

Minimum 5+ years of experience as an Executive Assistant supportingC-levelExecutives and/or VPs

Minimum 3+ years of experience in an Office Manager or Office Administrator role

Experience working with diverse, multicultural stakeholders across multiple time zones

Proven ability to handle highly confidential information with discretion

Excellent written and verbal communication skills (formal and informal)

Strong organizational skills with the ability to multitask and prioritize effectively

Highproficiencywith Microsoft tools, including Outlook calendaring

Energetic, adaptable,solutions oriented, and quick to learn

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📌 Executive Assistant & Office Manager, APAC (Sydney)
🏢 Vantage Data Centers
📍 Sydney