Job Description
Medical Administration Officer – Organised Superstar
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Western Specialist Centre – Saint Albans VIC
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This is a busy and fast-paced administration position requiring excellent organisation, attention to detail and the ability to manage multiple priorities throughout the day. As part of our front-line administration team, you will support our specialist doctors, allied health specialists, patients and families.
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Key responsibilities
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Welcoming patients and families in a friendly and professional manner
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Managing appointments and complex clinical diaries
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Answering incoming calls and making outgoing calls
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Responding to email enquiries
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Accurately maintaining patient records
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Processing billing, payments and Medicare rebates
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Providing administrative support to specialist doctors and allied health clinicians
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Delivering excellent customer service within a caring healthcare workplace
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Assisting the team with daily clinic operations
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About you
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Highly organised, dependable and punctual
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Friendly, professional and well-presented
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A confident and effective communicator




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Able to multitask and prioritise in a busy workplace
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Comfortable using computers and learning new systems
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Accurate and attentive when completing documentation
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A positive and supportive team member
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Calm and professional under pressure
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Willing to learn, take initiative and accept feedback
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About us
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Western Specialist Centre is a well-established multidisciplinary medical practice providing specialist healthcare services to women, children and families across Melbourne's west and north. Our team includes gynaecologists, paediatricians, allied health professionals and other medical specialists, who work together to provide high-quality, compassionate and patient-focused care.
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A growing and respected healthcare workplace
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A welcoming and supportive team culture
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Opportunities to develop valuable medical administration skills
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Local work across Melbourne's west and north
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A meaningful role supporting patients, families and quality healthcare

📌 Medical Administration Officer Organised Superstar Victoria
🏢 Western Specialist Centre
📍 Victoria