To provide high-quality project coordination and business support to the Product Innovation function, working closely on a day-to-day basis with the Head of Product Innovation & Commercialization to help ensure multiple product-development and commercialization workstreams remain organised, visible and on schedule.

The role acts as the key coordination and project-support resource to the Head of Product Innovation & Commercialization, taking project information, priorities, decisions and actions and translating these into transparent project-management systems, timelines, dashboards, meeting actions and reporting.

Key Responsibilities

Project coordination

- Maintain project plans, timelines and milestone trackers across multiple product-development workstreams.
- Record agreed actions, responsibilities and completion dates.
- Track outstanding deliverables and follow up with relevant stakeholders.
- Maintain visibility of dependencies between different functions and external partners.
- Highlight approaching deadlines, delays and potential project blockers.
- Keep project information current following meetings and project updates.

Project management systems

- Build and maintain clear project-management and collaboration systems using platforms such as Asana, Notion, Airtable or equivalent.
- Translate project updates into visual timelines, Gantt charts, dashboards, action trackers and clear cross-functional project views.
- Maintain simple Red / Amber / Green status reporting where useful.
- Help establish a central, transparent view of project progress that relevant stakeholders can easily access.
- Ensure project systems clearly show responsibilities, deadlines, dependencies, outstanding actions and key milestones.





Projects may include workstreams across:

- formulation and product development;
- ingredient sourcing and importation;
- scientific testing and evidence;
- packaging and artwork;
- supply chain;
- education and training;
- distributor and market preparation; and

Meeting and action support

- Assist with meeting agendas and preparation.
- Capture decisions, actions, owners and deadlines.
- Update project systems following meetings.
- Follow up outstanding actions where required.
- Provide concise summaries of upcoming milestones, overdue actions and matters requiring attention.

Reporting and presentation support

- Prepare clear project-status reports for internal meetings.
- Assist with management and stakeholder presentations.
- Turn supplied information, notes and direction into professional PowerPoint presentations and other business materials.
- Maintain straightforward spreadsheets and reporting tools where required.
- Present complex project information in a simple, visual and easily understood format.

Business and administrative support

- Assist with coordination of suppliers, external technical partners and other stakeholders.
- Maintain organised project documentation and records.
- Assist with scheduling, documentation and general business support associated with active projects.
- Help maintain an effective filing and information-management structure across the portfolio.
- Support the maintenance of a central source of truth for key project information, documentation and decisions.

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📌 Product Innovation Manager (Sydney)
🏢 Culture Click
📍 Sydney