The Executive Operations Coordinator works directly with the Chief Operating Officer across the Group's property development, construction, building management and real estate operations. The role acts as a central point of coordination for the COO, completing high level administration tasks, monitoring progress across operational initiatives, driving follow-up on deadlines and outstanding actions across departments. This is a highly organised, proactive role requiring strong common sense, excellent administration skills, a positive "yes" attitude and the ability to research, learn and solve problems independently.

Key Responsibilities

- Provide high-level administrative support across development, construction, building management, property management and real estate activities.
- Prepare correspondence, reports, spreadsheets, registers and documentation.
- Manage and maintain a live action list for the COO and delegated tasks.
- Monitor progress on operational initiatives, follow up on deadlines across departments, and help flag administrative bottlenecks
- Demonstrate an ability to work out what needs to be done even when the answer is not immediately known.
- Complete, issue and manage contract of sale documentation, including liaison with buyers, solicitors and internal stakeholders.
- Coordinate with staff, consultants, contractors, lawyers, accountants and external parties.
- Ensure documents, records and action lists remain accurate and current.
- Work confidently across Microsoft Office, Adobe suite and other business software,



with the ability to quickly learn new systems and programs as required.

Key Skills & Attributes

- Minimum 4 years' experience in a high-level administrative, executive support or operations coordination role.
- Experience within property development, construction, real estate or building management is highly regarded.
- Exceptional organisation, administration and attention to detail.
- Strong common sense, initiative and practical problem-solving ability.
- Highly proactive with excellent follow-up skills and a strong focus on completing tasks.
- Comfortable managing multiple priorities in a fast-paced environment.
- Robust research skills and the ability to quickly learn unfamiliar subject matter, systems and software.Excellent written and verbal communication skills.
- Confident dealing with senior management, consultants, contractors, solicitors, buyers and other external stakeholders.
- Advanced Microsoft Office skills, with experience using Adobe Creative Suite and other document or design software highly regarded.
- Positive, solutions-focused attitude with a willingness to take ownership and get things done.

Personal Style

- Does not need to be told twice.
- Does not allow tasks to be forgotten.
- Follows matters through until the outcome is achieved.
- Uses initiative before asking for assistance.
- Researches what they do not know.
- Takes ownership rather than simply passing information on.
- Remains calm and organised while managing multiple priorities.

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📌 Executive Operations Coordinator (Brisbane City)
🏢 Important Company of the Sector
📍 Brisbane City