Project Coordinator (Mechanical Division)

During our 30 years of operation, Sheldon has earnt an enviable reputation of being Sydney’s leading Design and Construct company specialising in workplace fitouts. With a multidisciplinary offering of project management, interior design as well as technology and furniture, Sheldon sets itself apart by creating highly integrative and creative solutions for its clients in an inspiring collaborative workplace.

Our ongoing successes and great working environment is strengthened by our caring and family-orientated culture.

About the Role:

The role of the Project Coordinator is to co-ordinate mechanical sub-contractors on site and supervise all aspects of the mechanical fitout including safety, quality, delivery, and site co-ordination. The Project Coordinator will also work closely with the Sub-contractor Team Leaders on each job to ensure labour and materials are co‑ordinated to meet program milestone key dates, client inspections and project completion.

Key Responsibilities:

Supervision

Supervision of Mechanical contracted labour to ensure compliant with safety processes and procedures, in accordance with the role requirements and to maximise performance

Assist in forecasting project sub‑contractor resource requirements

Complete Mechanical Toolbox talks when required for High‑Risk activities

Ensure Quality Inspection ITPs are being completed on each project

Work Health Safety

Instil and maintain WHS standards and for mechanical works

Understand and comply with PMP (Project Management Plan)

Understand and comply with relevant SWMS’s

Ensure Project Site Establishment Inspections are completed on time

Site inductions completed at start of project

Sign‑in, sign‑out completed at start and end of work

Report all incidents and hazards to Site Manager and MDM

Report any hazard or unsafe behaviour to Site Manager and MDM

Keeping the workplace in a clean and tidy condition





Complete regular site inspections to monitor review site safety

Project Coordination

Ensure building regulations, standards and by‑laws are enforced in building operations

Attendance at project site and prestart meetings

Daily co‑ordination with Sheldon Site Managers and Team Leaders of other trades

Design co‑ordination onsite and liaising with Design team for changes or clarifications

Clearly understand Scope of Works and Program

Complete weekly job status

Co‑ordinate mechanical work to required standards with professionalism and pride

Co‑ordinate mechanical works in line with program and scope of works

Complete close out check lists in conjunction with Site Manager

Procurement

Ensure major procurement items are ordered on time to meet completion deadlines

Track sub‑contractor costs against project budget allocation

Coordinate supply of labour and materials (PAC Units, grills, fans)

Order general mechanical materials required to complete the project

Assist with variation request forms as required

Send any Site Instructions for potential variations to PM

Prepare Variations for PM approval

Raise and send purchase orders

Manage and sign off supplier and contractor invoices

Labour & Maintenance

Mechanical Installation in accordance with project scope and program

Manage defects and reworks as authorised by Mechanical Division Manager

About you:

Personal drive, initiative and resourcefulness, alongside excellent communications skills, are qualities we look for in the role. We’re looking for candidates with a can‑do attitude, ability to problem solve and perform to timelines.

To be successful in this role you will need:

Enrolled in Bachelor of Project Management/Construction Management

General Construction Certificate (White Card)

First Aid Certificate

Low Voltage Rescue and CPR Certificate

3+ years on‑site experience

Experience working with chilled water

Understanding of BMS and Mech Elec systems

Commercial HVAC experience

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📌 Project Coordinator (Mechanical Division) (Sydney)
🏢 Sheldon Interiors
📍 Sydney