Overview

Group Colleges Australia (GCA), trading as Universal Business School Sydney (UBSS), is a leading independent higher education provider offering MBA and Bachelor of Business / Bachelor of Accounting programs to a diverse, global student community. GCA is expanding and is in the process of establishing a new campus in Perth.

Contract Administrator

GCA is seeking a proactive, organised and detail-oriented Contract Administrator to join our team. This role will support the administration and coordination of contracts and agreements across the organisation, ensuring contract records, deadlines, renewals, variations and related documentation are maintained accurately and efficiently.

The successful applicant will work closely with management, staff, suppliers and other stakeholders and will play an important role in ensuring contractual matters are properly documented, monitored and followed up.

About the Role

Reporting to management, the Contract Administrator will be responsible for supporting the effective administration and coordination of contracts and agreements, including:

- Preparing, reviewing and maintaining contracts, agreements and related documentation.
- Maintaining accurate contract records, registers and supporting files.
- Monitoring contract dates, renewal periods, variations and other key requirements.
- Liaising with management, staff, suppliers and other parties regarding contract matters.
- Supporting contract changes, negotiations and related correspondence.
- Monitoring contractual obligations and following up outstanding actions.
- Preparing contract-related reports, summaries and updates for management.
- Providing general administrative support in relation to contractual and commercial matters.

What We're Looking For

The successful applicant will ideally possess:

- Experience in contract administration, contract management, procurement administration or a similar role.
- A relevant qualification in business, management, administration, commerce or a related discipline.




- Robust organisational skills and excellent attention to detail.
- Good written and verbal communication skills.
- The ability to manage multiple contracts, deadlines, documents and priorities.
- Strong record-keeping and document management skills.
- The ability to work independently while contributing positively to a team environment.
- A professional, practical and proactive approach to problem-solving.
- The following are highly desirable:
- Experience working in an education, higher education or qualified services environment.

Key Responsibilities

- Prepare and maintain contracts, agreements, schedules and related documentation.
- Maintain the organisation's contract register and ensure records remain accurate and up to date.
- Monitor contract commencement dates, expiry dates, renewal dates and notice periods.
- Coordinate contract reviews and renewal processes with relevant stakeholders.
- Assist management with contract variations, extensions and amendments.
- Liaise with suppliers, service providers and other external parties on administrative contract matters.
- Track contractual deliverables, obligations and outstanding actions.
- Maintain organised electronic and physical contract files and supporting records.
- Prepare reports, summaries and correspondence relating to contracts.
- Assist with procurement and supplier documentation where required.
- Ensure contract administration is undertaken in accordance with organisational policies and procedures.
- Provide general administrative support to management on contractual and commercial matters.

Working Hours

This is a full-time position based at our Sydney | Melbourne | Adelaide campus, or the Perth campus in the future.

The successful applicant will be expected to work during standard business hours, with occasional flexibility required to support meetings, contract deadlines and other organisational activities.

Group Colleges Australia Pty Ltd trading as Universal Business School Sydney (UBSS)

Independent Higher Education Provider | TEQSA Provider ID: PRV12021 | CRICOS Provider Code: 02571D

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📌 Contract Administrator (Melbourne)
🏢 Group Colleges Australia
📍 Melbourne