People & Culture Administrator

Ballarat | Full-Time Permanent

Support Our People. Shape the Employee Experience.

Are you organised, people-focused and looking to build your career in Human Resources?

We're seeking a People & Culture Administrator to join our People & Culture team at UFS Healthcare. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional support to employees and leaders.

As a key member of the People & Culture team, you'll provide end-to-end administrative support across the employee lifecycle, coordinate recruitment activities, assist with HR systems and compliance, and help deliver initiatives that contribute to a positive employee experience across UFS.

Whether you're already working in Human Resources or looking to take the next step into a People & Culture career, this is an excellent opportunity to gain exposure to a broad range of HR functions within a supportive and values-driven team.

What You'll Be Doing

People & Culture Administration

- Manage employee records and employment lifecycle transactions through UKG Ready, including onboarding, employment variations and staff exits.
- Support employees and managers with general People & Culture enquiries.
- Assist with probation reviews, parental leave, flexible work requests and casual conversion processes.
- Monitor compliance requirements, including licences, registrations and mandatory qualifications.
- Coordinate onboarding activities, induction administration, uniforms and new starter support.
- Contribute to People & Culture reporting, employee engagement initiatives and staff events.

Recruitment Coordination

Working closely with a People & Culture Business Partner to:





- Coordinate recruitment activities from requisition through to onboarding.
- Assist with writing and posting advertisements.
- Schedule interviews and communicate with candidates and hiring managers.
- Conduct candidate pre-screening activities.
- Coordinate reference checks, background checks and pre-employment documentation.
- Support the delivery of a positive and professional candidate experience.

Systems & Process Support

- Provide first-level support for UKG Ready enquiries.
- Assist with maintaining accurate HR records and workflows.
- Identify opportunities to improve systems, processes and employee experience.

Scheduling & Workforce Support

- Assist pharmacy operations with filling unplanned Pharmacy Assistant vacancies.
- Monitor staffing coverage and identify workforce gaps.
- Support work experience placements and workforce administration activities.

Team & Culture

- Support learning and development activities, training administration and team projects.
- Contribute to a collaborative, supportive and values-driven People & Culture team.
- Promote and demonstrate UFS's Guiding Principles in all interactions.

About You

- Previous experience in administration, customer service or a People & Culture/HR support role.
- Solid organisational skills and the ability to manage multiple priorities.
- Excellent written and verbal communication skills.




- A customer-focused approach and genuine passion for helping people.
- Experience coordinating recruitment processes or a keen interest in recruitment.
- Confidence using systems and databases, with strong Microsoft Office skills.
- A commitment to confidentiality, professionalism and continuous improvement.

Why Join the People & Culture Team?

This role offers the opportunity to:

- Develop and grow your career in Human Resources within a supportive and experienced team.
- Gain exposure to a broad range of People & Culture activities across a large and diverse healthcare organisation.
- Build your knowledge of recruitment, employee relations, HR systems and workforce processes.
- Contribute to initiatives that positively impact the employee experience across UFS.
- Be part of a team that values collaboration, continuous improvement and making a genuine difference.

Why UFS Healthcare?

At UFS Healthcare, we're a not-for-profit organisation committed to empowering more people to live longer, healthier lives. We operate pharmacies, medical centres, optometry and other healthcare services across western Victoria, with a clear vision to expand access to high-quality integrated healthcare across our communities.

As a mutual organisation, profits are reinvested back into our services, people and community, ensuring the work we do has a lasting and meaningful impact.

What We Offer

- Competitive salary package
- Flexible work arrangements, including the ability to accrue RDOs
- Learning and development opportunities
- Staff discounts across UFS services
- A values-driven and supportive culture
- Opportunities for internal career progression

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📌 People & Culture Administration Officer (Ballarat)
🏢 UFS Healthcare
📍 Ballarat