Job Description

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n The Rolen

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Remote (South Africa) | Supporting an International Company

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Monday – Friday | Full-Time

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R30 000 - R35 000 (Experience-Dependent)

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Elevate your career by providing top-tier strategic and operational support to global C-suite executives while enjoying full remote flexibility.

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You will own high-level administrative operations, calendar management, and cross-time-zone coordination for senior international leadership. Serving as the primary gatekeeper and operational anchor, you will drive efficiency across executive workflows and executive project management.

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Please note: This application is part of an ongoing initiative to build our international talent pipeline. By applying, your profile will be added to our pool for immediate consideration as active roles open up.

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n What You'll Don

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- Calendar & Schedule Management: Strategically manage complex executive calendars, resolving scheduling conflicts across multiple global time zones.
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- Travel & Event Coordination: Organize seamless international travel itineraries, accommodation, logistics, and executive meeting schedules.
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- Inbox & Communication Triage: Filter and prioritize incoming high-volume communications, drafting professional responses on behalf of leadership.
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- Meeting & Operational Support: Prepare meeting agendas, compile board decks, attend critical calls to capture action items, and drive follow-ups.
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- Administrative Project Ownership:



Lead routine operational workflows, expense report processing, and document management with high accuracy.
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n What You Bringn

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- Experience & Certifications: 4+ years of experience as an Executive Assistant supporting C-level executives or senior directors in international settings.
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- Core Technical/Specialized Skills: Advanced proficiency in Google Workspace, Microsoft 365, Slack, and modern scheduling platforms (e.g., Motion, Calendly).
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- Background & Domain Expertise: Strong background in business operations, corporate administration, or project coordination.
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- Technical Translation / Delivery: Exceptional written and verbal English communication with acute attention to detail.
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- Working Style: Highly discreet, emotionally intelligent operator who anticipates executive needs and maintains strict confidentiality.
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n Remote Work Requirementsn

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- Hardware: Reliable personal laptop or desktop capable of running all role-required software.
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- Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
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- Workspace: A dedicated, quiet, and professional home-office environment.
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- Mindset: High self-discipline, excellent time management, and a solid track record of thriving in an autonomous remote setup.
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Connecting the extraordinary talent of South Africa with businesses around the world.

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📌 Executive Assistant (Remote) (Queensland)
🏢 Smart Workforce Solutions
📍 Queensland