Job Description

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We’re seeking a friendly, reliable and motivated PA / Administration Assistant to join our team. Based at reception, you’ll be the first point of contact for everyone who calls or visits our office.

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This is a small-volume reception role, with a strong focus on supporting the smooth day-to-day running of the office and providing administrative support to our Construction team and Property Management Department.

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We’re looking for someone who is organised, proactive and able to think on their feet - someone who notices what needs to be done, takes ownership and follows tasks through from start to finish.

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This is a varied, hands-on role, ideal for someone early in their career who is looking for their next step and enjoys learning, taking on new challenges and being part of a small team.

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Full training and support will be provided.

About the role n

We’re seeking a friendly, reliable and motivated PA / Administration Assistant to join our team. Based at reception, you’ll be the first point of contact for everyone who calls or visits our office.

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This is a small-volume reception role, with a strong focus on supporting the smooth day-to-day running of the office and providing administrative support to our Construction team and Property Management Department.

n

We’re looking for someone who is organised, proactive and able to think on their feet - someone who notices what needs to be done, takes ownership and follows tasks through from start to finish.

n

This is a varied, hands-on role, ideal for someone early in their career who is looking for their next step and enjoys learning, taking on new challenges and being part of a small team.

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Full training and support will be provided.

Key responsibilities n

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Provide a warm, professional welcome to all callers and visitors

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Answer and direct incoming calls and take messages

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Keep reception and shared office areas presentable and well maintained

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Manage office and kitchen supplies

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Provide PA and administrative support to the Construction team and Property Management Department

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Assist with documents, correspondence, data entry, record keeping and general office administration

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Assist with property and construction-related documentation, coordination and follow-up

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Liaise with contractors, consultants, suppliers and other stakeholders as required

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Assist with staff onboarding, internal events and functions

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Proactively assist with other office tasks and duties as required

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About you nn
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Previous administration experience is preferred

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Professional presentation and a friendly, welcoming manner

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Proactive, resourceful and able to think on your feet

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Highly organised, reliable and attentive to detail

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Strong written and verbal communication skills

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Confident using Microsoft Office, including Outlook, Word and Excel

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Reliable and punctual, with the ability to handle confidential information with discretion

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A positive, can-do attitude and willingness to work as part of a small team

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Takes pride in their work and is comfortable taking ownership and seeing tasks through to completion

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Eager to learn and willing to take on recent challenges

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What’s on offer nn
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A varied, hands-on role with exposure to construction, property and business administration

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Opportunity to develop your skills across different areas of the business

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Training and support to help you succeed in the role

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A friendly, collaborative and supportive team environment

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Opportunity to build your career and take on new responsibilities over time

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A role where your contribution is valued and you can make a real difference to the smooth running of the business

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📌 PA / Administration Support (Dandenong)
🏢 seek.com.au
📍 Dandenong