Job Description

About the Company

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Our client is a well regarded professional services firm with a strong reputation for client service and a positive, people focused culture. This is an opportunity to join a high performing business support function and build a long term career with a stable, growing organisation.

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About the Role

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Reporting to the Business Support Lead, you will take ownership of event and function coordination alongside the financial administration that keeps the team running smoothly. Core responsibilities include:

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- Coordinating catering, offsites, training workshops and team events, including venue sourcing and on the day logistics
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- Managing the team's shared mailbox, prioritising and allocating requests
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- Purchase order management, including requisitions, creation and budget tracking
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- Supplier invoice processing, reconciliation and query resolution
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- Expense management and reconciliation for the leadership team and their direct reports
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- End to end travel administration, including bookings, logistics and expense processing
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- Maintaining accurate records and current intranet or SharePoint content
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- Identifying opportunities to streamline processes and improve efficiency across the team
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About You

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To be considered for this role, you will bring:

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- Proven experience coordinating events, offsites or functions, ideally alongside broader business support duties
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- Demonstrated experience with purchase order systems, invoice processing and expense reconciliation
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- Advanced proficiency in the MS Office suite, including Word, Excel, Outlook and SharePoint
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- Excellent organisational skills and the ability to manage competing priorities
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- Solid written and verbal communication skills
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- A proactive, solutions focused approach and high attention to detail
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- The discretion and integrity to handle confidential financial and stakeholder information appropriately, an essential requirement of this role
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This role is offered on a temp to perm basis over 5 to 6 month period.

📌 Team Assistant (New South Wales)
🏢 Capstone Recruitment
📍 New South Wales