Job Description

Executive Assistant & Business Support Coordinator – Entry Level

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This is an entry-level Executive Assistant & Business Support role within a growing allied health and behaviour support business. You will work closely with the Principal and administration team and gain hands-on experience across business administration, accounts, bookkeeping, social media, systems, operations and executive support. This is a diverse position where no two days will necessarily look the same.

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Key responsibilities

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Work closely with the Principal and assist with delegated business and administrative responsibilities

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Manage and follow up delegated tasks

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Prepare documents, spreadsheets and correspondence

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Organise information for meetings and projects

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Follow up outstanding actions

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Assist the Principal with day-to-day business priorities

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Research information when requested

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Maintain task lists and help ensure deadlines are met

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Assist with small projects from beginning to completion

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Liaise with team members on delegated matters

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Assist with accounts payable and accounts receivable

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Enter and check invoices

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Follow up outstanding accounts

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Record business expenses

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Manage receipt management

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Assist with basic bookkeeping

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Support bank and transaction reconciliation

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Prepare information for accountants and bookkeepers

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Assist with payroll preparation and timesheet checking

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Administration & Business Operations

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Perform general business administration

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Handle emails and correspondence

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Manage filing and record management

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Maintain internal systems

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Follow up staff requests

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Assist with calendars and scheduling

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Coordinate business activities

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Social Media & Digital Support

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Assist with Instagram and Facebook content

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Create LinkedIn posts

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Design Canva graphics

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Take photos or short videos for business content

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Create simple reels and promotional material

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Update online business information

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Support recruitment and employer-branding content

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Getting Out of the Office

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Travel between business locations

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Collect or deliver documents and resources

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Attend meetings

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Assist with business errands

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Visit community locations

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Support events or promotional activities

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Complete other reasonable delegated business tasks

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About you

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Confidence driving as part of the role

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Strong written and verbal communication

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Ability to handle confidential information appropriately

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Good organisational skills

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Reliable and dependable

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Strong attention to detail

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Comfortable working with numbers

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Learn new software quickly

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Understand the importance of confidentiality

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Comfortable working with different personalities

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Able to adapt when priorities change

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Ask questions when unsure

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Look for solutions rather than waiting to be told every next step

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Teachable, adaptable and trustworthy

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Experience

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Previous experience is not essential

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Experience in administration, reception, bookkeeping, accounts, Xero or similar accounting software, social media, Canva, customer service, healthcare, NDIS or disability services, or professional services would be advantageous

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About us

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NeuroPath Behaviour Services is a specialist allied health and behaviour support organisation supporting people through evidence-informed, person-centred services. Our work involves collaborating with participants, families, support coordinators, disability providers and multidisciplinary teams. As the organisation continues to grow, we are looking for someone who can become a trusted support to the Principal and wider administration team.

📌 Executive Assistant & Business Support Coordinator - Entry Level (Victoria)
🏢 NeuroPath Behavioral Services
📍 Victoria