Job Description

TRADE ADMINISTRATION & ACCOUNTS COORDINATOR

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Harris & Williams Electrical – Queanbeyan NSW

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Harris & Williams | Queanbeyan

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35 hours per week | 3 or 4 days | Flexible arrangement for the right candidate

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This is a hands-on role for someone who takes initiative, is comfortable working independently and enjoys keeping a busy trades business organised and running smoothly.

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You'll be an all-rounder who takes ownership of the administration and accounts side of the business, while helping build good systems and processes as the company continues to grow.

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Key responsibilities

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- Xero – essential: managing invoicing, supplier bills, payments, reconciliations and general accounts administration
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- Tradify: creating and managing jobs, scheduling, updating job information and keeping jobs moving
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- Preparing and sending customer invoices
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- Processing and paying supplier invoices
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- Following up outstanding customer accounts
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- Entering and reconciling transactions
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- Preparing and sending quotes
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- Assisting with job costing and checking labour and material costs
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- Ordering materials and liaising with suppliers
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- Checking technician timesheets and job information
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- Organising vehicle registrations, servicing, repairs and maintenance
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- Creating and maintaining SOPs and office procedures
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- General office administration and supporting the team as required
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About you

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- Must have previous hands-on experience using Xero
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- Ideally has experience with Tradify or similar trade/service management software
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- Confident with invoicing, accounts payable and accounts receivable
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- Highly organised and takes initiative
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- Good computer and administration skills
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- Confident communicating with customers, suppliers and tradespeople
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- Current driver's licence
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- Able to provide recent employment references
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Previous experience in an electrical, air conditioning, construction or trades business would be highly regarded.

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About the role

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- 35 hours per week, worked over 3 or 4 days
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- Flexible arrangement for the right candidate
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- Adaptable start and finish times for the right candiate
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- Possibility of working from home some of the time
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- Start date: Mid to Late -October 2026
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What we offer

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For a candidate who is committed to a long-term role and wants to help develop and grow the company, we offer the opportunity for:

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- 35 hours per week, worked over 3 or 4 days with Flexible working arrangements, including the possibility of working from home some days
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- RDOs may be available
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- Company fuel card may be available
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- Increased hours to full-time in the future
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- Increased pay as your role and responsibilities grow
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- Training and skills development to support your growth within the company
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- Career progression into a larger role as the business continues to grow
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About us

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Harris & Williams is a family-owned and operated dual-trade business, specialising in electrical and air conditioning.

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With 10 years in business and over 40 years of industry experience, we've built our reputation on quality workmanship, reliability and great customer service.

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As we continue to grow and move into a larger warehouse and office, we're looking for the right person to join our team and be part of our next stage of growth.

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If you have strong Xero experience, take initiative and enjoy being the person who keeps everything on track, we'd love to hear from you.

📌 TRADE ADMINISTRATION & ACCOUNTS COORDINATOR (Queanbeyan)
🏢 Harris and Williams Electrical
📍 Queanbeyan