Job Description

To ensure that FGJV maintains a healthy and safe working workplace for all personnel, in accordance with FGJV Management system expectations, operating standards, and HSSE management manual, statutory requirements, and client specifications.

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- Strong Initiative and proactive nature
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- Exceptional written and verbal communication skills
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- Well-developed time management skills
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- High attention to detail
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- Genuine commitment and proactive approach to site safety processes and practices
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- Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint
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Core Accountabilities and Responsibilities:

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- KPI Reporting
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- Assist the HSSE Team (Advisors / Coordinators / Managers) in day-to-day activities.
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- Maintain the Project HSSE Event Database overseeing quality of data entry.
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- Administer accounts and services for the HSE Department and procurement of equipment.
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- Administer supply and issue of office-based equipment for the HSSE Team.
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- Collate and develop periodic HSSE Performance Reports and presentations (FGJV, Board Meeting).
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- Assist in the preparation of statistical and administrative information for pre-qualification and tender purposes
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- Assist in the coordination of HSSE training courses / workshops / meetings for site.
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- Assist in the coordination of HSSE & Wellbeing initiatives throughout the year.
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- Provide administrative support to Emergency Response teams as required.
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- Audit of and replenishment of Major Incident Rooms Tools and Equipment.
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- Ensure completion of incident reports, updating of incident register and communication of investigation findings.
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- Actively support in the delivery and promotion of a Target Zero culture across the workplace.
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- Maintain electronic & hard copy filing system.
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- Collation of site weekly HSE reports into a master register and issuance of the weekly and monthly reports.
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- Maintain document control requirements for HSSE documentation.
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- Establish and maintain HSSE registers, data bases and statistical data entry.
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- Ensure the efficient distribution of internal and external HSSE alerts, as directed by the HSSE Manager.
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- Assist in the compilation of records and documents to support external reporting.
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- Additional Administrative duties as required.
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The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.

📌 Administrator - HSE (Cooma)
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📍 Cooma