Job Description

Join a fast-paced and growing organisation

n

We are looking for an experienced, highly capable, Personal Assistant to provide high-level support in a fast-paced and demanding environment.

n

This is a role for someone who is one step ahead — organised, proactive and commercially minded, with the confidence and capability to manage competing priorities while maintaining a high level of professionalism and discretion.

n

You will work closely with the managing director, acting as a trusted support and ensuring their day-to-day commitments, communication and priorities are managed seamlessly. You will also support the greater administration team across the daily tasks.

n

About the Role

n

Your responsibilities will include:

n

Proactively managing complex calendars, diaries and competing priorities

n

Managing and prioritising inboxes and correspondence, ensuring important matters are actioned promptly

n

Coordinating domestic and interstate travel, flights and accommodation

n

Preparing for meetings and ensuring senior management are fully briefed and organised

n

Taking high-level, accurate meeting notes, capturing key decisions, actions and follow-ups

n

Monitoring and following up actions to ensure commitments are delivered

n

Building and maintaining strong relationships with external stakeholders, clients and business partners

n

Coordinating meetings, appointments and business commitments

n

Preparing documents, presentations and correspondence using the Microsoft Office Suite

n

Coordinating events, exhibitions and industry functions, including organising exhibition stands, suppliers, logistics, collateral and associated requirements

n

Assisting with event preparation and ensuring exhibitions and corporate events are professionally coordinated and delivered

n





Handling sensitive and confidential information with a high degree of discretion

n

Supporting broader administrative and business requirements as they arise

n

Working collaboratively with the wider team to ensure priorities are effectively managed

n

working with the administration team to support all daily activities including reconciling, reporting, and

n

About You

n

We are looking for an experienced PA who is confident operating in a busy environment and understands that the role is about more than simply managing a diary.

n

You will be:

n

Highly proactive — you see what needs to be done and get ahead of it

n

A quick learner who can understand new systems, processes and business requirements quickly

n

Exceptionally organised with robust attention to detail

n

Comfortable working with urgency and competing priorities

n

A confident communicator who can build rapport with people at all levels

n

Professional, polished and able to represent senior management and the organisation exceptionally well

n

Highly capable with Microsoft Outlook, Word, Excel and PowerPoint

n

Able to exercise sound judgement and work independently

n

Discreet and trustworthy when dealing with confidential and sensitive matters

n

A strong team player who understands the importance of collaboration

n

Calm under pressure and able to adapt when priorities change

n

Comfortable coordinating multiple moving parts, particularly around events, exhibitions and stakeholder engagements

n

Construction Experience – Advantageous, Not Essential

n

Previous experience within the construction, infrastructure, engineering, property or related industries would be highly regarded.

n

However, industry experience is not essential. We are particularly interested in candidates who can demonstrate strong PA experience, initiative, commercial awareness and the ability to operate effectively in a fast-paced setting.

📌 Personal Assistant & Office support (Queensland)
🏢 Bajara Plant Hire
📍 Queensland