Job Description

Administration Coordinator & PA to the GM Aviation

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Performance Aviation forms a part of the Experience Co. group (ASX: EXP) which is an adventure tourism company founded in 1998 with the vision of becoming the largest and most respected adventure tourism company in the world.

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We offer the best of the best in adventure experiences with numerous locations throughout Australia and New Zealand.

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As a business, we empower our employees to do what they do best – deliver extraordinary experiences and industry leading aviation support.

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Performance Aviation provide a comprehensive and expert maintenance, modification, and support service for a broad range of fixed wing aircrafts.

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About the role

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Ready to take off in a varied and hands-on role within aviation?

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Experience Co is looking for an Administration Coordinator & Personal Assistant to the General Manager Aviation to join our Aviation division, supporting operations across Australia and New Zealand.

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Based at Shellharbour Airport, this is a part-time chance offering variety, responsibility and the chance to be part of an established aviation team.

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This role will commence on a part-time basis, with days and hours to be negotiated with the successful applicant. We anticipate Monday to Thursday, between 9:00 am and 3:00 pm.

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Working closely with the General Manager Aviation, you'll help keep the division organised and running smoothly while building strong relationships across the business.

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What you'll be doing

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- Providing administrative and personal support to the GM Aviation and Aviation leadership team.
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- Coordinating diaries, meetings, travel, events and key follow-up actions.
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- Preparing presentations, reports, meeting papers,



minutes and business documentation.
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- Supporting finance administration including invoices, purchase orders, expenses and credit cards.
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- Coordinating internal communications, newsletters, social media and website content.
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- Supporting staff onboarding, uniforms, merchandise and office administration.
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- Liaising with internal teams, customers, suppliers and external stakeholders.
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- Keeping on top of priorities, deadlines and projects and proactively identifying what needs to be done.
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About you

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You're organised, switched-on and someone who naturally takes initiative. You enjoy variety, are confident working with senior stakeholders and can keep things moving when priorities change.

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You'll bring:

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- Previous administration, coordination or personal assistant experience.
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- Excellent organisation and attention to detail.
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- Strong communication and relationship-building skills.
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- Confidence with Microsoft Office and business systems. Experience with Gmail and Canva is advantageous.
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- A practical, solutions-focused approach and willingness to get stuck in.
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- The ability to work independently while being part of a wider team.
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- Professionalism, discretion and a high level of confidentiality.
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- A current driver's licence.
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- Experience in aviation, engineering, transport or another regulated industry will be highly regarded.
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Benefits and perks

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- Employee Benefit Discount Program - check out our products!
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- Employee Referral Program
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- Employee Assistance Program (Sonder)
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- Additional leave purchase plan
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- Reward and Recognition Programs
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- Training and study assistance programs
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At Experience Co we are dedicated to building a diverse, inclusive, and authentic workplace.

📌 Administration Coordinator & PA to the GM Aviation (City of Shellharbour)
🏢 Experience Co
📍 City of Shellharbour