Job Description

We are seeking a highly skilled and organized Legal Secretary to join our commercial and insurance law practice. As the right-hand support, you will play a pivotal role in ensuring smooth operations and contributing to the team's ongoing success. As the trusted support to our partners, you will manage calendars, coordinate high-level meetings, craft legal documents and will provide exceptional client service.

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Key responsibilities

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- Provide executive support to various partners, including calendar management, document preparation, and organization.
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- Coordinate meetings, mediations, conferences, and travel arrangements with precision and attention to detail.
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- Assist in creation and editing of legal documents, correspondence, and reports.
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- E-Court filing.
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- Generation of retainer agreements.
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- Preparation of briefs to Counsel and document bundles.
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- Deliver skilled and prompt client service, addressing inquiries and requests.
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- Building and maintaining working relationships with the key stakeholders in our business, our clients and across our wider administration team.
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- Maintain strict confidentiality and handle sensitive information with the utmost discretion.
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About you

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- At least 5 years' experience as a secretary or administrative assistant, preferably in a legal setting.
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- An ability to work independently, collaboratively, and proactively as part of a busy team.
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- Strong organisational skills and the ability to manage multiple tasks efficiently.
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- Proficiency in MS Office Suite and legal practice management software.
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- Excellent written and verbal communication skills.
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- Professionalism, integrity, and the ability to handle confidential matters.
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📌 Legal Secretary (New South Wales)
🏢 Gillis
📍 New South Wales