Job Description

Procurement and Administration Support Officer

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As our Procurement and Administration Support Officer, you'll play a crucial role in keeping our operations running smoothly in our head office on the Sunshine Coast. You will be continually supported by our experienced and friendly team.

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Key responsibilities

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MYOB Acumatica – high volume purchasing/customer/supplier invoicing and data entry

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Purchasing – includes analysing sales, discussing sales with management/sales team and communicating with suppliers. Tracking your orders, checking supplier invoices and receipting stock on arrival.

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Stock Control – working with the warehouse manager to ensure no discrepancies. Entering stock transfers and adjustments.

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Assistance with imports - arranging freight quotes, checking import documentation, tracking ETA's, co-ordinating container deliveries and pick-ups.

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Customer Service – liaising with clients and suppliers professionally

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CRM and B2B portal backend operator

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Data Accuracy – maintaining customer and inventory records

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Accounts Receivables/Payables - back up assistance including creating customer credit memos,



customer invoices and accurate entry of some supplier inventory invoices.

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Problem Solving – identifying improvements and contributing to business success

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About you

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Strong ability to manage complex workloads

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Proven experience in a similar administrative role

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Excellent written and verbal communication skills

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Experience handling purchases and sales in an accounting system

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Basic Accounts Receivable/Payable understanding

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Experience using Mac (preferred)

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Proficiency in Microsoft Excel and Word (intermediate level)

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Ability to thrive in a fast-paced environment without compromising accuracy

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Independence & Initiative – able to work autonomously and take direction from management

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Strong time management, organisational skills, and attention to detail

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About us

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We are a well-established, family-owned food importer and wholesale distribution business, proudly serving our industry for over 14 years.

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Full-time, stable position in a growing business

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Supportive team setting with a family-business culture

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Early office hours (6 AM - 2 PM) – enjoy afternoons free!

📌 Procurement and Administration Support Officer (Queensland)
🏢 seek.com.au
📍 Queensland