Job Description

Administration Assistant – Trade Industry

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Prestige Refrigeration and Air Conditioning is looking for a capable and proactive Administration Assistant to join our growing team.

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This is a varied, hands‐on role where you'll be at the centre of our day‐to‐day operations - coordinating jobs, keeping schedules on track, ordering materials and making sure our team has the right information at the right time.

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What You'll Be Doing

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- Scheduling service and project jobs
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- Keeping shared calendars accurate and up to date
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- Managing jobs and information within Simpro
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- Ordering materials and coordinating with suppliers
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- Creating and updating service jobs and maintaining accurate records
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- Data entry and general administration
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- Communicating with technicians, suppliers and customers
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- Following up outstanding information, materials and job requirements
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- Assisting upper management with other ad hoc administration tasks.
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What We're Looking For

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We're looking for someone who can hit the ground running and understands how a busy trade business operates.

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Ideally, you'll have:

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- Simpro experience essential
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- Experience working within trade services essential
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- Experience ordering materials and dealing with suppliers
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- Excellent organisation and time-management skills
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- Strong attention to detail and accurate data-entry skills
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- Confidence managing multiple calendars, jobs and competing prioritiesClear and professional communication skills
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- A proactive attitude — you see what needs doing and get onto it
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- The ability to stay calm and organised when the day doesn't go exactly to plan
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Why Join Us?

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This isn't a role where you'll simply sit behind a desk doing repetitive data entry.

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You'll play an key part in keeping our projects, service jobs and field team organised and moving forward.

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We're offering:

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- A varied position where no day is the same
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- The opportunity to become a key part of a growing business
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- A friendly and supportive team environment
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- Scope to take on more responsibility as the role develops
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- Strong environment with quarterly team building events
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- Potential for flexible working arrangements following probation period
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- $60,000 - $70,000 + Superannuation
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📌 Operations assistant (Queensland)
🏢 Prestige RAC
📍 Queensland