Job Description

Work type: 35 hours per week, some hybrid options

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Salary: $108,795.03 to $119,781.85 + 12% superannuation
n Employment Type: Full Time, Permanent
n Closing date: 9pm, Sunday, 27 September 2026

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The City of Parramatta is in the midst of significant growth and transformation. With a community that brings together many cultures, skills and stories, a changing skyline and new investments, this is an exciting time to be part of the journey. Parramatta 2050 gives us a clear picture of where we're heading; a connected, creative and sustainable City with opportunities for everyone. Every role at City of Parramatta contributes to this next chapter, helping us build a robust, thriving Parramatta for the people who live, work and spend time here.

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About the Role:

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Play a key role in supporting the Lord Mayor and senior staff by delivering high-quality executive, coordination and operational support across a diverse range of priorities. Given the nature of this role and its direct support to the Lord Mayor, flexibility is essential, including a greater level of in-office attendance than may be required in other Council roles.

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In this role you will:

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- Provide high-level executive support to the Lord Mayor, managing a busy schedule, correspondence, briefings, reports and key communications.
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- Coordinate meetings, events, functions and travel arrangements, ensuring seamless planning, logistics and follow-up of actions.
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- Prepare high-quality reports, presentations, briefing papers and other documents to support informed decision‐making.
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- Build and maintain strong relationships with Councillors, government representatives, community stakeholders and internal teams.
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- Manage constituent enquiries and correspondence with professionalism, discretion and a customer‐focused approach.
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- Support the delivery of key priorities, projects and initiatives for the Office of the Lord Mayor while managing competing deadlines and changing priorities.
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- Contribute to the efficient operation of the Office of the Lord Mayor through effective office management, process improvement and administrative coordination.
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- Handle confidential and sensitive information with sound judgement and professionalism in a dynamic political environment.
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What's on offer

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We offer a competitive remuneration package from $108,795.03 to $119,781.85 plus 12% superannuation.

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Your employee experience with City of Parramatta includes:

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- Flexibility: Hybrid working conditions, flexi time scheme, additional leave over the Christmas period.
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- Leave: 14 weeks paid parental leave, 15 days personal leave, Long service leave after 5 years
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- Wellbeing: Employee led networks (ERGs), Fitness passport, Flu vaccinations, Employee Assistance Program (EAP), Ongoing wellbeing initiatives, Health insurance discounts.
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- Location & Convenience: Central Parramatta location, discounted parking, Novated leasing available
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- Growth: Learning and development programs, leadership pathways, free LinkedIn Learning
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About You

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You are a highly organised and proactive executive support professional who thrives in a fast‐paced environment. You have a proven ability to manage competing priorities,



build strong stakeholder relationships and provide exceptional support to senior leaders with professionalism, discretion and sound judgement.

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You will also bring:

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- Significant experience providing high‐level executive or secretarial support in a complex, customer‐focused environment.
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- Exceptional organisation, time management and administrative skills, with the ability to prioritise effectively and meet tight deadlines.
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- Strong written and verbal communication skills, with confidence engaging with stakeholders at all levels.
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- Advanced proficiency in Microsoft Office and electronic records management systems.
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- Proven ability to handle sensitive and confidential information with discretion; experience in local government or a politically sensitive environment will be highly regarded.
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To be considered for this role, you will hold a TAFE certificate or equivalent and any other qualification relevant to the position as well as 10+ years' experience in a senior Executive Support role.

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How we work: Inclusion & Belonging

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At the City of Parramatta, inclusion and belonging are central to how we work. We're building a workforce that reflects our diverse community and value different perspectives and lived experiences.

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We welcome applications from Aboriginal and Torres Strait Islander peoples, people living with disability, people of all ages, women, culturally and linguistically diverse communities, LGBTQIA+ people, ADF veterans, and others who bring unique perspectives.

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We are committed to a fair, inclusive, and accessible recruitment process and support reasonable adjustments throughout recruitment and employment - contact for a confidential discussion.

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Executive Assistant to Lord Mayor • Parramatta, NSW, AU

📌 Executive Assistant To Lord Mayor (New South Wales)
🏢 City Of Parramatta
📍 New South Wales