Our client is a NFP organisation with a strong community profile and a genuinely values-led culture.

They're looking for an Administration Assistant to join their Brisbane head office on a 12-month full time fixed term contract, starting mid to late September.

This is a front-of-house and operations role reporting directly to the Head of Corporate Services. You'll be the first-person people meet and the person who keeps the office running well, with exposure across facilities, fleet, finance, ICT and people and culture. If you like variety and you take pride in a workplace that runs properly, you'll enjoy this.

Responsibilities

- Acting as the first point of contact for visitors, clients, volunteers and contractors, and managing head office phones, general enquiries and shared mailboxes
- Coordinating visitor management from sign-in through to passes and notifications, and supporting client appointments and events
- Keeping the office running well, including meeting room readiness and bookings, workplace amenities, and office, kitchen and catering supplies
- Managing staff and visitor parking, pool vehicle bookings and fleet administration
- Supporting onboarding with access cards, name badges and workplace familiarisation, and coordinating incoming and outgoing mail and couriers
- Providing administrative and invoicing support to the facilities function, and coordinating contractor access and site requirements
- Maintaining security access processes and keeping facilities records, registers and documentation in order, including support for safety and emergency management at head office




- Spotting ways to improve workplace services and administrative processes, and helping roll out new systems and ways of working

Our client is a NFP organisation with a strong community profile and a genuinely values-led culture.

They're looking for an Administration Assistant to join their Brisbane head office on a 12-month full time fixed term contract, starting mid to late September.

This is a front-of-house and operations role reporting directly to the Head of Corporate Services. You'll be the first-person people meet and the person who keeps the office running well, with exposure across facilities, fleet, finance, ICT and people and culture. If you like variety and you take pride in a workplace that runs properly, you'll enjoy this.

Responsibilities

- Acting as the first point of contact for visitors, clients, volunteers and contractors, and managing head office phones, general enquiries and shared mailboxes
- Coordinating visitor management from sign-in through to passes and notifications, and supporting client appointments and events
- Keeping the office running well, including meeting room readiness and bookings, workplace amenities, and office, kitchen and catering supplies




- Managing staff and visitor parking, pool vehicle bookings and fleet administration
- Supporting onboarding with access cards, name badges and workplace familiarisation, and coordinating incoming and outgoing mail and couriers
- Providing administrative and invoicing support to the facilities function, and coordinating contractor access and site requirements
- Maintaining security access processes and keeping facilities records, registers and documentation in order, including support for safety and emergency management at head office
- Spotting ways to improve workplace services and administrative processes, and helping roll out new systems and ways of working

About you

- Experience in reception, administration, office coordination, facilities support or customer service
- Strong organisational skills and the judgement to manage competing priorities well
- Warm, skilled communication, both written and verbal
- Genuine attention to detail and accuracy
- Confidence across Outlook, Word, Excel and Teams
- The ability to work independently and proactively while still being part of a team
- Discretion and sound judgement when handling confidential information

What's on offer

- A 12-month full-time fixed term contract
- Broad exposure across corporate functions, reporting directly to a senior leader
- A values-led team that genuinely cares about the work and about each other
- Not-for-profit salary packaging
- Brisbane inner north location, close to public transport

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📌 Administration Assistant (Brisbane City)
🏢 Itoh Talent Partners
📍 Brisbane City