Job Description

Wills and Estates Legal Secretary/Graduate

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Join a Respected Central Queensland Law Firm Where People Come First!

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Are you organised, proactive and someone who wants to contribute in a meaningful way?

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We are looking for a STEPA (Wills and Estates) Legal Secretary or Graduate to join our Rockhampton team - someone who takes pride in their work, notices the little things and enjoys being part of a supportive, down-to-earth workplace.

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This is a rewarding role where your high attention to detail, initiative and genuine care for clients will make a difference.

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Your Role

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Your days will be varied and practical, including:

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- Provide confident secretarial support and take ownership of delegated tasks
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- Prepare and amend Wills, Testamentary Trusts, EPOAs (Enduring Power of Attorney), and Probate
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- Assist with estate administration, succession planning, trusts, partnerships and related party transfers
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- Manage matters from opening through to completion, including key dates, VOI (Verification of Identity), file management and document preparation
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- Prepare cost disclosures, billing documentation and assist with trust and debtor management
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- Coordinate appointments, client sign-ups and execution of documents
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- Liaise with clients, beneficiaries, executors and third parties with professionalism and care
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- Maintain accurate electronic and physical records, using precedents correctly
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- Assist with enquiries, client onboarding and the smooth flow of matters
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- Complete file closure processes
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- Participate in team meetings, training and wider firm initiatives
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About You

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You're warm, capable, organised and proactive. You take pride in your work, communicate confidently and enjoy being part of a team.

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Ideally, you'll have:

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- Legal secretarial or legal administration experience
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- Excellent attention to detail and follow-through
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- A calm, organised approach when things get busy
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- Strong communication and client service skills
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- Confidence with technology and electronic document management systemsA genuine willingness to help and be part of a team
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Why Join Us?

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We believe great work comes from outstanding people.

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You'll be joining a team that values people, teamwork and doing things well. We offer a supportive environment, genuine work-life balance, professional development, modern Rockhampton CBD offices, team events and opportunities to grow.

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Our culture is guided by three core values:

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Practice Excellence: delivering quality work and exceptional outcomes.

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You First: creating trusted relationships through respect, collaboration and care.

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Champion Innovation: embracing better ways of working and continuous improvement.

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Ready to Join Our Team?

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If you're looking for more than just a role - if you want to be part of a firm where you'll be supported and appreciated, in an environment where you are encouraged to thrive, we'd love to hear from you!

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Confidential applications and enquiries are welcome.

📌 Wills and Estates Legal Secretary/Graduate (Rockhampton)
🏢 Rees R & Sydney Jones Solicitors
📍 Rockhampton