Job Description

MARS PARTNERSHIP PTY. LTD. – Burleigh Heads QLD

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An exciting opportunity is available for an experienced Executive Assistant - Part Time to join a professional services firm with a national reach.

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This is a part-time role supporting a senior partner based in Burleigh Heads who works across a national client base and regularly travels between offices. You'll play an important role in keeping a busy executive organised, while also contributing to the wider administration function across the business.

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The ideal candidate will be highly organised, proactive and comfortable working with confidential information in a fast-paced, professional environment.

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About the role

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Working closely with a senior partner, your responsibilities will include:

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- Managing a busy and complex diary, including meetings, appointments and Teams/Zoom calls
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- Coordinating domestic travel, including flights, accommodation, transfers and car hire
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- Anticipating upcoming requirements and ensuring the executive is well prepared for meetings and travel
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- Managing emails and correspondence, including prioritising and following up where required
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- Preparing confidential documents, correspondence and meeting materials
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- Processing timesheets, expenses and other administrative requirements with a high level of accuracy
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- Coordinating catering, events, functions and meetings
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- Providing general administrative support to the local Gold Coast based team (2 ppl)
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- Working collaboratively with the broader national administration team and assisting with shared administrative tasks as required
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- Supporting a range of time-sensitive and highly regulated professional services activities
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About you

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We're looking for an experienced EA who enjoys being the person who keeps everything moving.

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You will ideally have:

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- Previous experience as an Executive Assistant, ideally within professional services, financial services, legal, accounting, property or another corporate environment
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- Strong diary and travel management experience
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- Excellent Microsoft Office skills
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- Confidence using Microsoft Teams, Zoom and other digital workplace tools
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- Exceptional attention to detail and accuracy
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- Strong written and verbal communication skills
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- The ability to handle confidential and commercially sensitive information with discretion
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- Excellent organisational skills and the ability to prioritise competing deadlines
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- A proactive approach - you naturally think ahead rather than simply wait for instructions
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- The confidence to work autonomously and use sound judgement
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- A professional, personable and down-to-earth communication style
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Experience in insolvency, restructuring, accounting, audit, tax, legal or other professional services would be advantageous, but is not essential.

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Working arrangements

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This is a part-time position of approximately 27.5-30 hours per week. The business is open to flexible arrangements and open to how the part-time working week is set.

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The position will initially involve a higher level of face-to-face interaction to build relationships and understand the business and responsibilities.

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What's on offer

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- Part-time hours with genuine flexibility
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- Gold Coast location in Burleigh Heads
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- Opportunity to work closely with senior leadership
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- Supportive and collaborative professional services environment
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- Variety across executive support and broader administration
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- National team environment
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- Additional 10 days paid bonus leave (pro-rata) each year, on top of standard annual leave, with unused bonus leave paid out at the end of the financial year
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- A skilled but relaxed workplace culture
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📌 Executive Assistant - Part Time (City of Gold Coast)
🏢 MARS PARTNERSHIP
📍 City of Gold Coast