Administration Assistant – Trade Industry

Prestige Refrigeration and Air Conditioning is looking for a capable and proactive Administration Assistant to join our growing team.

This is a wide-ranging, hands‑on role where you’ll be at the centre of our day‑to‑day operations - coordinating jobs, keeping schedules on track, ordering materials and making sure our team has the right information at the right time.

What You’ll Be Doing

- Scheduling service and project jobs
- Keeping shared calendars accurate and up to date
- Managing jobs and information within Simpro
- Ordering materials and coordinating with suppliers
- Creating and updating service jobs and maintaining accurate records
- Data entry and general administration
- Communicating with technicians, suppliers and customers
- Following up outstanding information, materials and job requirements
- Assisting upper management with other ad hoc administration tasks.

What We’re Looking For

We’re looking for someone who can hit the ground running and understands how a busy trade business operates.

Ideally, you’ll have:

- Simpro experience essential
- Experience working within trade services essential




- Experience ordering materials and dealing with suppliers
- Excellent organisation and time-management skills
- Strong attention to detail and accurate data-entry skills
- Confidence managing multiple calendars, jobs and competing prioritiesClear and professional communication skills
- A proactive attitude — you see what needs doing and get onto it
- The ability to stay calm and organised when the day doesn’t go exactly to plan

Why Join Us?

This isn’t a role where you’ll simply sit behind a desk doing repetitive data entry.

You’ll play an important part in keeping our projects, service jobs and field team organised and moving forward.

We’re offering:

- A diverse position where no day is the same
- The opportunity to become a key part of a growing business
- A friendly and supportive team setting
- Scope to take on more responsibility as the role develops
- Strong environment with quarterly team building events
- Potential for flexible working arrangements following probation period

- $60,000 - $70,000 + Superannuation

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