Job Description

Coordinate day-to-day office operations to ensure a clean, safe, and functional workspace.

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- Coordinate day-to-day office operations to ensure a clean, protected, and functional workspace.
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- Manage facility services including cleaning, waste management, security, and utilities.
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- Liaise with landlords, contractors, and service providers regarding building maintenance and repairs.
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- Oversee planned and reactive maintenance activities, ensuring minimal disruption to operations.
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Occupational Health & Safety (OH&S;)

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- Support implementation and ongoing compliance with workplace health and safety policies and procedures in line with Victorian legislation.
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- Conduct workplace inspections, risk assessments, and safety audits.
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- Maintain incident and hazard reporting systems, ensuring timely investigation and resolution.
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- Coordinate safety training, inductions, and emergency preparedness (e.g. fire wardens, evacuation drills).
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- Lia ise and report regularly to OMICRON's international network of OH&S; professionals.
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- Promote a culture of safety and continuous improvement.
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Access & Security Management

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- Administer access control systems (e.g. fobs, keys, visitor management).
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- Ensure secure ac cess protocols are followed by employees, contractors, and visitors.
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- Maintain access registers and manage onboarding/offboarding access requirements.
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Administrative Support

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- Provide general administrative support related to facilities and office management.
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- Maintain records, reports, and documentation relating to facilities, quality, safety, and procurement.
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- Assist with office-related projects, relocations, or improvements.
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- Engage, coordinate, and monitor third-party contractors and service providers.
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- Ensure all contractors comply with OH&S; requirements and site policies.
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- Review service agreements and ensure deliverables are met.
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What we're looking for

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Skills & Experience

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- Proven experience in office coordination, facilities management, or a similar role.
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- Knowledge of OH&S; legislation and practices (Victoria preferred).
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- Exposure to quality management and internal auditing.
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- Experience in procurement, vendor management, and contractor coordination.
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- Strong organisational and multitasking skills.
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- Excellent communication and stakeholder management abilities.
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- Ability to work independently and manage competing priorities.
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- Comfortable working in cross-functional and international teams .
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- Able to provide a National Police Check if requested
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Qualifications

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- Certificate or Diploma in Business Administration, Facilities Management, or related field (desirable).
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- OH&S; certification or training (desirable).
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Key Attributes

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- Proactive and detailed-oriented .
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- Strong problem-solving skills.
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- High level of reliability and accountability.
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- Customer-service mindset.
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- Commitment to safety and continuous improvement.
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- Office-based role located in Mill Park, with occasional interaction with contractors and external providers.
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- May require occasional after-hours coordination for urgent maintenance or safety matters.
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Office & Facility Coordinator • Melbourne, VIC, AU

📌 Office & Facility Coordinator (Victoria)
🏢 OMICRON electronics
📍 Victoria