Job Description

Hybrid | Junior Personal Assistant / Medical Administration

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Private Practice Medical Consulting - Melbourne VIC

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Private Practice Medical Consulting is growing, and we're looking for a switched on, fast paced Junior Assistant with medical reception experience and strong Best Practice skills who is ready for something more.

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This isn't another reception job.

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You'll work directly alongside our Director and get behind the scenes exposure to medical practice operations, start ups, systems, projects and healthcare consulting.

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What You'll Get Involved In

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- Supporting the Director with client projects and administration
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- Assisting with new medical centre set ups
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- Creating policies, procedures, templates and practice resources
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- Working with Best Practice, Canva, Monday, Smartsheet and other systems
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- Using AI tools to work smarter, faster, research, create, problem solve and improve efficiency
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- Finding ways to use AI and technology to streamline everyday tasks
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- Attending medical practices to provide hands on administrative support
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- Learning about PRODA, healthcare operations and the business side of medicine
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- Potential interstate travel with the Director
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Who We Want

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You're probably already working in medical reception and thinking:

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"I'm ready for my next step."

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We're looking for someone who is:

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- Experienced in medical reception
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- Proficient in Best Practice medical software
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- Fast paced and able to keep up in a busy, changing environment
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- Quick to learn and quick to action
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- Organised, efficient and reliable
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- Tech savvy and confident learning new systems
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- Comfortable using or keen to learn more about AI
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- A strong communicator with great attention to detail
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- Proactive and willing to bring ideas to the table
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- Able to juggle multiple tasks and priorities
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- Comfortable working remote and attending client sites when required
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You don't need to know everything. We want someone who is hungry to learn, willing to have a go and wants to grow with us.

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Our Culture

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No ego. No unnecessary hierarchy. No boring corporate vibes.

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We're fast paced, energetic and always moving, but we also believe work should be fun, playful and positive.

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We take our clients and our work seriously, but we don't take ourselves too seriously.

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Have a laugh. Ask questions. Bring ideas. Move fast. Use AI. Learn recent things. Grow with us.

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This is a casual hybrid role, combining remote work with on site client support when required.

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Private Practice Medical Consulting
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📌 Hybrid | Junior Personal Assistant / Medical Administration (Victoria)
🏢 Private Practice Medical Consulting
📍 Victoria