Clayfield College is a leading independent school, owned and governed by the Presbyterian and Methodist Schools Association (PMSA) on behalf of the Presbyterian and Uniting Churches. The College is a co-educational day and boarding school in Clayfield, Brisbane, that offers boys and girls all the benefits of single-sex and co-education on one campus through the distinctive Parallel Learning model. Our education framework is intentionally structured to maximise students’ growth from Pre-Prep to Year 12. Clayfield provides outstanding opportunities beyond the regular curriculum, and across all ages, so every child has the opportunity to let their light shine.

The Position

The Payroll and HR Officer is responsible for the delivery of payroll and people administration services across the College. Reporting to the People & Culture Manager, the position independently administers the College payroll, supports employee lifecycle processes, maintains employment records and compliance requirements, and contributes to the effective operation of the People & Culture function through a strong focus on service delivery, accuracy, confidentiality and continuous improvement.

Professional Responsibilities

Payroll Administration

- Independently administer and process the College's fortnightly payroll, ensuring accurate and timely payment of salaries, wages and employee entitlements.

- Maintain payroll records and employee data, ensuring compliance with legislative, taxation, superannuation and reporting requirements.

- Review, reconcile and process employee timesheets, ensuring accuracy of hours worked, allowances, leave and other payroll-related adjustments prior to each payroll run.

- Interpret and apply the PMSA Enterprise Agreement, employment conditions and College policies in relation to payroll matters.

- Respond to payroll enquiries and prepare payroll reports, reconciliations and related documentation as required.

- Work collaboratively with the Finance team to support payroll-related financial processes, including payroll reconciliations, end-of-month and end-of-year reporting, Workers' Compensation administration and returns, Fringe Benefits Tax (FBT) reporting, and student census and funding-related workforce reporting requirements.

- Assist in the interpretation and application of industrial instruments, including Enterprise Agreements, Modern Awards, National Employment Standards and employment legislation,



ensuring compliance across payroll and employment administration activities.

Human Resources Administration

- Support the employee lifecycle through the preparation of employment contracts, variations, onboarding, offboarding and employment documentation.

- Coordinate recruitment administration, including advertising, candidate communication and pre-employment processes.

- Maintain accurate employee records and provide administrative support across People & Culture functions.

Compliance and Systems Administration

- Maintain employment compliance records, including registrations, qualifications, visas and mandatory training requirements.

- Monitor and manage HR and payroll system data integrity.

- Support the implementation, maintenance and continuous improvement of People & Culture and payroll systems and processes.

Employee Service and Support

- Provide professional, responsive and confidential administrative support to employees and managers on payroll and employment administration matters.

- Build positive working relationships across the College community and deliver high-quality customer service.

- Support group-wide initiatives and projects as required.

- Undertake other duties consistent with the position and classification as directed by the People & Culture Manager.

Skills and Attributes

This position requires a ‘can do’, energetic, self-starting professional who is able to work successfully with minimal supervision. The ideal candidate will possess the following professional and personal abilities, attributes, and experiences:

· Relevant qualification in Human Resources, Business Administration, Payroll Administration or a related discipline, or equivalent demonstrated experience.

· Demonstrated experience in end-to-end payroll administration.

· Sound understanding of payroll processes, employment conditions and compliance obligations.

· High level of accuracy and attention to detail, with the ability to maintain confidential and sensitive information.

· Strong administrative,



organisational and record management skills.

· Well-developed written and verbal communication skills.

· Demonstrated ability to build positive and professional working relationships with employees and stakeholders.

· Proficiency in Microsoft Office applications and the ability to learn and utilise HR and payroll systems effectively.

· Commitment to delivering high-quality customer service and continuous improvement.

· Ability to prioritise tasks, manage deadlines and work effectively in a fast-paced environment.

· Ability to acquire and maintain a Positive Working with Children Check (Blue Card).

Personal Attributes

· Robust organisational skills and the ability to successfully manage multiple priorities and deadlines.

· A positive, collaborative and service-focused approach to work.

· The ability to work both independently and as part of a team.

· Demonstrated professionalism, integrity and discretion when handling confidential information.

· Strong attention to detail and commitment to accuracy.

· A proactive approach to problem-solving and continuous improvement.

· Excellent time management skills and a willingness to take ownership of tasks.

Applicants for this position must be supportive of the Christian aims and mission of the Presbyterian and Methodist Schools Association and be able to contribute to the strategic vision of Clayfield College.

How to apply

If you’re keen to apply your skills at a College undergoing rapid growth and transition, and we have described you in this advertisement, click the pink Quick Apply link with the following documentation included:

· Cover Letter describing why you are the ideal candidate, and

· Resume outlining your qualification and previous experience.

Applications close: 9 October 2026. Applications will be reviewed as they are received, and the College reserves the right to appoint prior to the closing date should a suitable candidate be identified.

Clayfield College is a Child Safe organisation with a demonstrated commitment to the safety and wellbeing of children with a zero-tolerance approach to the abuse of children in our care. Successful candidates will be required to support the PMSA's Child Protection Policy and Procedures and commit to their implementation upon commencement. For more information, please click on this link.

📌 Payroll and HR Officer (Clayfield)
🏢 Clayfield College
📍 Clayfield