About the Role

Ruby Institute is seeking an experienced and organised Office Manager to oversee the Institute's day-to-day administrative operations and coordinate office systems, staff and resources.

Key Duties

· Oversee the day-to-day administrative operations of the Institute and ensure office activities are carried out efficiently.

· Develop, review and improve internal administrative procedures, office systems and workflow processes.

· Coordinate administrative staff workloads, allocate tasks and monitor completion and performance standards.

· Manage office records, correspondence, filing systems and administrative documentation.

· Coordinate office facilities, equipment, supplies, maintenance services and external contractors.

· Liaise with management, staff, trainers, students, suppliers and skilled service providers regarding operational and administrative matters.

· Coordinate routine office expenditure, purchasing, invoices and administrative accounts records.

· Support recruitment, onboarding, training, leave administration and other administrative aspects of staff management.

· Monitor administrative compliance with organisational policies,



workplace health and safety requirements and relevant education-sector procedures.

· Prepare operational and administrative reports and recommend improvements to office efficiency and service delivery.

Skills and Experience

· Relevant qualification in Business Administration, Management or a related field.

· Previous experience in office management, administration management or a similar role.

· Experience supervising administrative staff and coordinating office workflows.

· Strong organisational, communication and time-management skills.

· Experience managing office systems, records, suppliers and administrative processes.

What We Offer

· Permanent full-time position in Melbourne CBD.

· Salary of $85,000 per annum plus superannuation.

· Qualified and multicultural working environment.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience and suitability for the position.

Pay: $85,000.00 per year

Advantages:
Maternity leave
Parental leave
Travel reimbursement

Work Location: In person

📌 Office Manager Melbourne
🏢 Ruby Institution
📍 Melbourne