Job Description
Warehouse Allocator / Administration Officer
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We are seeking a reliable and detail-focused Warehouse Administration Officer to join our client in a busy Warehouse Operations Team based in Newcastle. This role plays a key part in organising, scheduling and supporting day-to-day warehouse, transport and inventory operations, ensuring accurate documentation, clear communication and smooth workflow.
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About the Role
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Reporting to the Warehouse and Transport Manager, you will be responsible for scheduling deliveries and drivers on a daily basis whilst providing exceptional customer service and
administrative/operational
support across warehousing, inventory control and customer coordination. This is a fast-paced role suited to someone who enjoys juggling multiple priorities and working closely with both internal teams and external stakeholders.
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Key Responsibilities
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Manage shared inboxes and warehouse diaries
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Prepare consignment notes and delivery documentation
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Assist with scheduling customer deliveries via phone and email
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Maintain inventory records (goods inwards and outwards)
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Reconcile deliveries and investigate discrepancies
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Upload warehouse and safety documentation daily
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Prepare supplier invoices for accounts payable
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Respond to internal and external operational queries
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Liaise with suppliers, transport providers and customers
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Assist with stocktakes and inventory reconciliation
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Provide basic reporting using Excel
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Support WHS requirements and safe work practices
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About You
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You're organised, proactive and take pride in accuracy. You communicate clearly, enjoy working as part of a team and can stay calm under pressure.
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Skills & Experience
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Previous experience in transport allocating, warehouse administration, logistics or inventory control
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Strong attention to detail and data entry accuracy
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Confident using Microsoft Office (Outlook, Word and Excel – basic formulas preferred)
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Experience with ERP systems such as SAP or similar (highly regarded)
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Understanding of warehousing and transport processes
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Ability to manage deadlines in a quick-paced environment
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Strong communication and problem-solving skills
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What We Offer
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Weekly pay
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Ongoing casual hours - 7am to 3:06pm | Monday to Friday 38 hours per week
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Opportunity for temp to perm for the right candidate
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Casual hourly rate $***** per hour
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Supportive and collaborative team environment
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A role where your attention to detail genuinely makes a difference
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If you're looking for a hands-on transport allocating and administration role within a warehouse environment and enjoy being part of a close-knit operations team, we'd love to hear from you.

📌 Warehouse Allocator / Administration Officer (New South Wales)
🏢 Complete Staff Solutions
📍 New South Wales