Job Description
Macedonian Community Welfare Association – Bundoora VIC
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The Macedonian Community Welfare Association (MCWA) is a nationally recognised not-for-profit organisation delivering culturally responsive, in-home aged care services across Australia. With a strong foundation in advocacy, care, and community engagement, MCWA supports older people from culturally and linguistically diverse (CALD) backgrounds to age with dignity, independence, and respect.
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We are currently seeking a seasoned and highly professional Executive Assistant to provide dedicated support to the Chair of the Board. This role is ideally suited to a candidate with a sustained career in executive support, who brings mature judgement, discretion, and a calm, authoritative presence to high-level engagements.
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Position Overview
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Based at MCWA's head office in Bundoora, this full-time, office-based role is critical in supporting the Chair to operate effectively in a complex, high-stakes environment. The successful candidate will be experienced in handling sensitive information, managing executive-level workflows, and representing the Office of the Chair with credibility and gravitas. A background in senior-level support within corporate, government, or not-for-profit environments is essential.
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Key Responsibilities
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Diary and Calendar Management: Strategically manage the Chair's schedule to maximise their availability and impact.
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Document and Correspondence Preparation: Draft, review, and quality-assure formal communications and reports with clarity and accuracy.
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Meeting Coordination: Prepare briefing notes, coordinate logistics,



and ensure professional execution of engagements.
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Inbox and Communication Management: Triage emails with sound judgement, respond on behalf of the Chair when appropriate, and maintain confidentiality.
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Confidentiality and Discretion: Handle all matters with tact, discretion, and mature professional judgment.
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Event and Function Support: Manage logistics for formal meetings and functions with external stakeholders, including government and sector leaders.
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Key Selection Criteria
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Minimum of five (5) years' experience in an Executive Assistant role supporting senior leaders in complex organisations.
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Demonstrated ability to exercise discretion, mature judgement, and professional presence.
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Exceptional communication skills—both written and verbal—with a high standard of presentation.
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High emotional intelligence, resilience, and the ability to remain composed under pressure.
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Advanced computer literacy, particularly in Microsoft Office Suite and digital scheduling systems.
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A proactive, solution-focused mindset with the ability to work independently and anticipate needs.
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Why Join MCWA?
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This role provides an exceptional opportunity for an experienced professional to work alongside a high-impact leader within one of Australia's most respected CALD aged care providers. MCWA offers a supportive and inclusive work environment, where maturity, experience, and strategic insight are deeply valued.
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MCWA is an equal prospect employer. We welcome applications from candidates of all ages, backgrounds, and communities, including Aboriginal and Torres Strait Islander peoples.

📌 Executive Assistant To The Ceo (Victoria)
🏢 Macedonian Community Welfare Association
📍 Victoria