Job Description
Executive Assistant to CEO and Exec Chairman
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Since ****, 7-Eleven Australia has joined 7-Eleven international to be part of the biggest retail network across the world, represented in 20 countries with over 84,000 stores. We have big growth plans in Australia and a lot of opportunity for someone who wants to be part of ever growing retailer with a global footprint.
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Firstly, what we offer you!
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Vibrant Open Office in Richmond. Work in a dynamic, collaborative space that sparks creativity
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Work Your Way. Enjoy the perfect balance of remote flexibility and in-office collaboration—get the best of both worlds
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Make a Difference. Take a paid day off each year to volunteer for a cause you're passionate about
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Fuel Your Day. Enjoy free 7-Eleven coffee and snacks in the office—because great ideas start with great coffee
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Family comes first. Get up to 15 weeks of paid parental leave for the primary carer and up to 4 weeks for concurrent leave, so you can focus on what matters most
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Stay Social & Connected. Join our Social Club and Open Committee for regular events, celebrations, and fun activities
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Grow Without Limits. Access unlimited LinkedIn Learning courses and invest in your personal and professional development
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The role
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The Executive Assistant to the CEO and Executive Chairman plays a critical role in enabling highly effective leadership operations at 7-Eleven Australia. This role provides proactive, trusted and high-quality executive support, ensuring the CEO and Executive Chairman can focus their time, attention and energy on the most key enterprise priorities.
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The role acts as an extension of the CEO and Executive Chairman's office, creating a welcoming, open and well-coordinated experience for stakeholders while ensuring leadership time is used deliberately and effectively.
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It requires exceptional foresight, sound judgement, discretion, emotional intelligence and the ability to anticipate needs before they arise.
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Executive leadership support: Provide proactive,



high-quality support to the CEO and Executive Chairman to enable high performance in daily operations, enterprise engagement and decision-making.
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Leadership rhythm and enterprise cadence management: Understand enterprise cadences and translate them into practical, well-sequenced leadership activities, ensuring the right people, inputs and outcomes are aligned.
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Strategic prioritisation and planning: Anticipate needs, manage competing priorities and apply sound judgement to ensure leadership time is focused on the highest-value activities.
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Leadership engagement effectiveness: Support high-quality leadership moments, including agenda setting, meeting preparation, room management, attendee engagement, communications and follow-through on actions.
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Stakeholder experience and relationship management: Build trusted relationships across all levels of the business and with external stakeholders, creating a positive and accessible experience with the CEO and Executive Chairman's office.
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Operational excellence: Deliver seamless coordination of calendars, travel, expenses, events, forums and executive requirements, including global business activities and logistics.
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What a day in the life will look like...
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Manage complex and dynamic calendars for the CEO and Executive Chairman, ensuring priorities are sequenced effectively and leadership time is protected without creating a gatekeeping experience.
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Coordinate executive travel, expenses and logistics with a high degree of accuracy and foresight, including domestic, international and global forum requirements.
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Lead planning and coordination for executive meetings, enterprise forums, events and leadership ceremonies, ensuring inputs, attendees, materials and outcomes are clear.
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Partner closely with the Chief of Staff to translate enterprise strategy, leadership rhythms and operating priorities into practical daily and weekly execution.
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Support preparation of agendas, briefing materials, presentation packs, communications and follow-up actions to enable effective leadership decision-making and engagement.
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Synthesise information, data and insights where required to support leader effectiveness, prioritisation and operational follow-through.
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Coordinate with the EA community, Performance Partners, Culture, Capability and Communications teams to ensure enterprise calendar alignment and effective planning.
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Contribute to the uplift of AI-enabled leadership operations, including improved ways of working across calendar management, travel, expense management, event planning and coordination.
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What's in your toolkit?
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Significant experience providing executive support to C-suite or senior executive leaders in a complex organisation.
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Demonstrated ability to manage complex executive priorities, enterprise calendars, confidential information and high-pressure stakeholder environments.
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Experience coordinating executive travel, expenses, events, board or global forum requirements and senior leadership meetings.
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Strong capability using executive support and business systems such as Diligent, travel management platforms, Concur and SAP.
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High proficiency in Microsoft 365 tools and the ability to adopt AI-enabled ways of working to improve productivity, planning and coordination.
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Experience preparing executive-level communications, presentations, agendas, meeting materials and follow-up actions.
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Strong global awareness and cultural maturity, to build strong, trusting relationships across a global model.
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7-Eleven Australia is part of a global operating model, with key counterparts across the US and Japan. As such, Japanese speaking is a desirable, but no essential. Experience working across global teams is highly regarded.

📌 Executive Assistant To Ceo And Exec Chairman (Victoria)
🏢 7-Eleven
📍 Victoria