Job Description
Eastern Underground Pty Ltd – Kinglake VIC
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Eastern Underground is seeking an experienced, proactive Project Administrator to join our team on a permanent part-time basis. Playing a vital role in supporting the successful delivery of projects across Victoria, you will provide high-level administrative support to ensure efficient daily operations and seamless project execution.
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This position is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys a diverse range of responsibilities.
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Key Responsibilities
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Administrative & Management Support: Provide direct administrative assistance to the Project Manager and HSEQ Manager, including reporting, data entry, and record management.
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Document Control: Manage project correspondence, filing, and site documentation maintenance using OneDrive and SharePoint.
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Quality & Compliance: Assist with quality documentation to ensure all project records are accurately maintained, up to date, and compliant.
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Stakeholder Coordination: Coordinate daily administrative activities involving subcontractors, suppliers, and external trades.
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Client & Contractual Support: Assist with customer liaison and contractual obligations, including certification requirements and project documentation.
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Pipeline Support: Set up new job leads and prepare project files for team follow-up.
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About You
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Relevant Experience: Background in a Project Administration (or similar) role, ideally supporting construction, civil, or infrastructure operations.
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Technical Skills: Intermediate proficiency in Microsoft Word and Excel, with strong data entry, reporting, and cloud filing
(OneDrive/SharePoint)
capabilities.
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Organizational Skills: Excellent time management with a proven ability to prioritize tasks effectively in a fast-paced workplace.
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Attention to Detail: Meticulous approach to documentation accuracy and record management.
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Communication: Strong written and verbal communication skills across internal teams, clients, and external trades.
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Work Style: Ability to work autonomously while collaborating effectively within a broader project team.
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📌 Project Administrator (Victoria)
🏢 Eastern Underground
📍 Victoria