Job Description
Medical Secretary / Practice Administrator
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Medical Secretary / Practice Administrator
n Brighton, VIC | 4-5 days per week
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We are a growing, family
run,boutiquepsychology
and psychiatrypractice seeking a reliable and organised Medical Secretary / Practice Administrator. We pride ourselvesin making a difference in patients' mental health journey's here at Kin Clinic. We are seeking a kind, motivated and ambitious individual who can continue to grow and progress with our growing practice while supporting the day-to-day operations of our clinic.
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Working closely with psychiatrists, psychologists, and the practice manager, you will play a key role in ensuring a smooth, professional, and welcoming experience for patients. You will be gaining valuable experiencein mental health care, while genuinely helping people day to day.
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Clinic Founders Dr Iona and Dr Tom, and Practice manager Darragh are driven to provide the best care for our patients and a supportive workplace environment for our team.
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If you share our values, and are looking for a long term career in medical reception we want to hear from you.
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Key Responsibilities
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Manage appointments, cancellations, and clinician schedules
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Coordinate and maintain patient waitlists
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Prepare and manage electronic medical records
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Support patients to complete intake forms,support report writing, and
proofreadclinicalreports
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Answer phone calls and manage email enquiries professionally
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Provide administrative support to clinicians
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Maintain accurate records and strict confidentiality
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Opening & closing the clinic
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Other tasks supporting the clinic operation where required
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About You
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Required
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Previousmedical administration or reception experience
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Looking for a long term career in medical reception with a view to grow into more senior roles
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Highly organised with strong attention to detail
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Qualified, friendly, and confident communicator
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Confident in answering calls and enquiries
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Able to manage competing priorities in a busy environment
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Proficientwith computer systems and practice software (Excel,Microsoft, practice management systems)
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Reliable, proactive, and a strong team player
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Passionate about helpingothers
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Full working rights in Australia
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Experiencein managing clients who may present as distressed
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Highly Experienced in Medical Secretary Roles
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Experience in medical or mental health settings
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What We Offer
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Supportive and collaborative team environment
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Regular team connection time, including weekly team coffees
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Modern clinic in Brighton, close to cafés and local amenities
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Opportunity for career development and promotion
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Meaningful work within mental health care
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Ongoing training and support
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Newly renovated work environment withhigh endfacilities
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Cycle to work or work out before or after work with shower and change facilities
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Easy commute, with staff parking orwithin 2 minute walk from Gardenvale Station
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Work Type
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4-5 days per week (flexible for the right candidate)
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Renumeration
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See Guide above, dependent on Experience. Paid super and annual leave.

📌 Medical Secretary / Practice Administrator (Victoria)
🏢 kin.clinic
📍 Victoria