Job Description
Reporting to the Supply Chain Manager, you'll be the day-to-day point of contact for suppliers from the moment an order is raised until goods are ready to ship — placing purchase orders in Pronto, holding suppliers accountable to agreed quantities, prices and ship dates, and keeping the open order book accurate and current. Working closely with the Shipping & Accounts Payable Coordinator, you'll co-lead the Shipping Dates & Commitment (SD&C;) meeting. You'll also coordinate quality assurance and product compliance for every order — booking pre-shipment inspections, checking products against CWM's standards and mandatory Australian requirements, and maintaining SKU, cost and compliance data in Pronto.
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Key responsibilities
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Raise and key purchase orders into Pronto accurately and within agreed timeframes, for both domestic import and export (triangle trade) shipments
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Obtain supplier order confirmations and reconcile them against the purchase order, keeping quantities, prices and ETDs current
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Maintain the open order book as a reliable, single source of truth on order status, quantities and dates
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Act as the day-to-day point of contact for suppliers, resolving routine queries and escalating issues promptly
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Co-lead the Shipping Dates & Commitment (SD&C;) meeting and own the SD&C; tracker
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Coordinate the QA process for orders placed - booking pre-shipment inspections, recording results, and escalating failed or conditional inspections
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Check products against CWM's required standards, including mandatory Australian Standards, labelling and country-of-origin requirements, and maintain the compliance documentation register
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Maintain SKU and product master data and supplier cost prices in Pronto, protecting the integrity of downstream costing and reporting
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Produce regular purchasing and inventory reports for the Supply Chain and Management teams
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About you
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Minimum 12 months' experience in a purchasing, supply chain, logistics or administrative support role; or a recent graduate with a relevant qualification and strong administrative aptitude
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Certificate, diploma or degree in Business, Supply Chain, Commerce or a related discipline an advantage
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Excellent attention to detail and accuracy, particularly in data entry
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Solid written and verbal communication skills, including confidence communicating with overseas suppliers
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Sound Microsoft Excel skills (formulas, sorting and filtering; pivot tables an advantage) and Microsoft Word
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Confident learning new systems. Experience with an ERP system - ideally Pronto - is an advantage; training will be provided
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A proactive, solutions-focused approach to troubleshooting, with the judgement and willingness to escalation promptly
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Comfortable working with numbers, dates and structured data
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What We Offer
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Structured Induction & Handover, Supportive Team Culture, Career Development Opportunities, On-Site Parking.

📌 Purchasing Officer (Victoria)
🏢 seek.com.au
📍 Victoria