Job Description
As the medical secretary for two surgeons in the same practice, you will be the key point of contact for patients, referring doctors and healthcare professionals, providing high-level administrative support. You will be required to combine exceptional organisational skills with a warm and professional manner to manage appointments, co-ordinate theatre bookings, general administration and billing. Main consulting location: Peninsula Private Hospital, Langwarrin, ****.
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Permanent full-time employment – 38 hours per week
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Monday–Friday, 9:00am–5:00pm, no weekends or on call
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A stable and predictable working week
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Within a medical suite at Peninsula Private Hospital
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A qualified and respectful working workplace
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Opportunity to develop a long-term position within the practice
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Key responsibilities
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Meeting and greet patients warmly to create a calm and welcoming environment
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Managing patient appointments, bookings, theatre lists and surgical schedules
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Managing incoming and outgoing medical
correspondencePreparing
patient quotes and invoices
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Process health fund billing and Medicare claims
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Coordinating pre-operative and post-operative patient investigations
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Liaising with hospital staff, anaesthetists, other specialists and healthcare professionals
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About you
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Previous experience as a Medical Secretary, preferably within a specialist or surgical practice
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Proficiency with Genie practice management software
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A calm, polished and professional manner
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Excellent written and verbal communication skills
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Excellent computer skills and knowledge of Microsoft office
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Excellent work ethic and reliability
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Ability to multi-task and prioritise
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Highly organised with solid attention to detail
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Sound knowledge of Medicare, private health insurance and hospital admission processes
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The right to work in Australia
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About us
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An established specialist surgical practice of two experienced surgeons specialising in Breast/Endocrine and Colorectal surgery at Peninsula Private Hospital.

📌 Medical Secretary (Victoria)
🏢 Surgical Health Specialists
📍 Victoria