Job Description
We're Hiring | Executive Assistant to Managing Director
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Location:
Mumbai
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We are looking for a
highly organized, tech-savvy, and proactive Executive Assistant
to support the
Managing Director
. This role goes beyond traditional administrative support and requires someone who can
bring structure, leverage digital tools (including AI), and contribute to strategic workflows
.
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Role Overview
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As an Executive Assistant to the Managing Director, you will act as a
key enabler to leadership
, ensuring seamless day-to-day operations while also supporting on
presentations, reviews, and strategic initiatives
. You will be expected to bring
efficiency, discretion, and robust execution skills
.
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Key Responsibilities
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1. Executive & Calendar Management
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Manage the MD's
calendar, scheduling, and prioritization of meetings
.
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Coordinate internal and external meetings, ensuring
agenda readiness and follow-ups
.
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Handle
travel planning, itineraries, and logistics
.
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2. Communication & Coordination
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Act as a
point of coordination
between the MD and internal/external stakeholders.
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Draft and manage
professional communication, emails, and documents
.
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Ensure smooth
office-level coordination and administrative support
.
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3. Meetings & Reviews
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Prepare and circulate
Minutes of Meeting (MoMs)
with explicit action items.
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Support in organizing and tracking
QBRs (Quarterly Business Reviews) and MBRs (Monthly Business Reviews)
.
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Follow up on key deliverables and ensure
timely closure of action points
.
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4. Presentation & Data Management
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Build high-quality
presentation decks (PowerPoint/Canva)
for leadership meetings.




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Work extensively on
Excel for data tracking, dashboards, and reports
.
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Compile data and insights to support
decision-making and reviews
.
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5. Tech & AI Enablement
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Leverage
AI tools and digital platforms
to improve productivity, documentation, and reporting.
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Bring in
new-age tools and automation ideas
to streamline workflows.
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6. Strategic & Operational Support
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Assist the MD on
strategic initiatives, special projects, and business priorities
.
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Provide
structured inputs, research, and coordination support
on key tasks.
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Maintain confidentiality and handle sensitive information with discretion.
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What We're Looking For
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4-6 years of experience
as an Executive Assistant or in a similar role supporting senior leadership.
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Strong proficiency in
Microsoft Office (Excel, PowerPoint, Outlook)
.
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Hands-on experience with
presentation tools like Canva
.
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Familiarity with
AI tools (ChatGPT, Perplexity, Gemini, etc.)
will be a strong advantage.
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Excellent
communication, coordination, and stakeholder management skills
.
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Strong
organizational ability and attention to detail
.
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Ability to
multitask, prioritize, and work in a fast-paced environment
.
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What Makes You a Great Fit
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You are
structured, proactive, and solution-oriented
.
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You bring a
digital-first mindset
and enjoy using tools to improve efficiency.
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You can balance
execution with strategic thinking
.
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You are
reliable, discreet, and detail-focused.
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Interested?
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If this role aligns with your experience,
drop your CV at
with the subject line:
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"Application - Executive Assistant to MD"

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