Job Description
Our client is an established Electrical and Structural Solutions manufacturer with a strong reputation for delivering quality engineered products and solutions.
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We are seeking a Projects Assistant to support the coordination and administration of projects across scheduling, purchasing, materials, documentation and project finances.
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Working closely with the Project Coordinator, Project Manager, project team and manufacturing staff, you will help ensure projects are delivered on time and within budget.
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This is a great opportunity for someone who is highly organised, confident with Excel, and enjoys coordinating multiple tasks and keeping projects moving. Experience from a trade, stores, hardware, manufacturing or similar environment could be highly relevant.
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Our client is an established Electrical and Structural Solutions manufacturer with a strong reputation for delivering quality engineered products and solutions.
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We are seeking a Projects Assistant to support the coordination and administration of projects across scheduling, purchasing, materials, documentation and project finances.
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Working closely with the Project Coordinator, Project Manager, project team and manufacturing staff, you will help ensure projects are delivered on time and within budget.
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This is a outstanding opportunity for someone who is highly organised, confident with Excel, and enjoys coordinating multiple tasks and keeping projects moving. Experience from a trade, stores, hardware, manufacturing or similar environment could be highly relevant.
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Key Responsibilities
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Enter jobs, variations and modifications into project systems.
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Assist with maintaining project schedules, cost tracking and financial information.
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Support the preparation and maintenance of ITPs, ITRs and other project documentation.
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Assist with issuing contract variation purchase orders.
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Liaise with the Procurement and Stores teams regarding incoming materials.
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Track and monitor incoming goods to ensure materials arrive on time.
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Follow up purchase orders and outstanding deliveries.
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Provide regular updates to the Project
Coordinator/Project
Manager on upcoming tasks and project progress.
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Assist with scheduling contractors and communicating project priorities.
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Provide customers with updated and revised documentation as required.
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Assist with raising, delivering and invoicing contract purchase orders.
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Support the preparation and coordination of internal and external project meetings.
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Maintain accurate project filing and records.
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Assist Project Coordinators and Project Managers with general project administration.
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Assist with non-conformance coordination and ensure customer and quality requirements are met.
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Provide general administrative and ad-hoc support to the project team.
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About You
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Experience in a project administration, coordination, stores, trade, manufacturing or similar role.
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Strong Microsoft Excel skills and confidence working with spreadsheets and data.
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Good attention to detail and accurate data-entry skills.
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Strong organisational and time-management skills.
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The ability to follow up tasks and keep things moving.
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Good communication skills and the confidence to liaise with internal teams, suppliers and customers.
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An understanding of purchase orders, deliveries, materials or inventory would be advantageous.
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A proactive, practical approach to problem-solving.
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The ability to manage multiple priorities in a busy project environment.
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A formal degree is not essential. A trade background and practical industry experience is welcomed.
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A course, certificate or previous exposure to Project Management or Project Coordination would be advantageous.
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If you are organised, practical and looking to build your career in project coordination, we would love to hear from you.

📌 Project Assistant (Victoria)
🏢 Invenio
📍 Victoria