Job Description

We are seeking a friendly, organized, and proactive Office Coordinator to support the daily operations of our Melbourne Centre. As the first point of contact for visitors, tenants, and clients, you will play a key role in creating a skilled and welcoming experience while ensuring the smooth running of the Centre.

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Key responsibilities

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Greet visitors, tenants, prospects, and suppliers in a professional and friendly manner
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Answer and direct phone calls, emails, and general inquiries
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Manage reception and maintain a welcoming office setting
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Assist clients, guests, and team members with day-to-day requests
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Support the smooth day-to-day operation of the coworking and office facilities
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Coordinate meeting room bookings and ensure rooms are prepared for client use
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Maintain office supplies and liaise with vendors and service providers
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Assist with facility inspections and report maintenance issues as required
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Support the sales and leasing team with administrative tasks
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Help coordinate office inspections, tours, and client meetings
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About you

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Bachelor's degree (or recently completed) in Marketing, Sales, Business, Communications, or a related discipline
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Exceptional interpersonal and communication skills
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Confident communicating with people at all levels, from business owners and executives to visitors, contractors, and colleagues
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Strong customer service mindset with a genuine desire to help others
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Professional presentation and positive attitude
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Excellent organizational and time management skills
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Ability to multitask and prioritize responsibilities effectively
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Comfortable performing reception and front-of-house duties
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Reliable, punctual, and detail oriented
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About us

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We are a growing commercial real estate, coworking, and office leasing business dedicated to providing qualified workspace solutions and exceptional customer service to our clients. Our collaborative and customer-focused environment offers an exciting opportunity for an enthusiastic and motivated individual to launch their career in a dynamic industry.

📌 Office Coordinator Victoria (Australia)
🏢 Figari VIC
📍 Australia