Job Description

MAYDAY Recruitment is proud to be partnering with a highly respected membership-based organisation to recruit an experienced Executive Assistant to support the CEO on an immediate, short-term basis.

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The Role

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Working closely with the CEO, you will provide high-level executive and administrative support, ensuring the smooth coordination of the CEO's office and key stakeholder activities.

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Key responsibilities will include:

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Providing high-level, confidential EA support to the CEO
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Complex diary and meeting management, including coordinating competing priorities
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Preparing meeting agendas, papers, briefings and correspondence
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Supporting Board and governance meetings, including minute taking and accurately recording decisions and actions
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Circulating meeting minutes and action points and following up outstanding actions
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Acting as a key point of contact for the CEO's office
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Supporting the preparation and coordination of reports and Board papers
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Assisting with events, conferences and key organisational meetings
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Managing confidential information with a high level of discretion and judgement
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About You

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We are looking for an experienced Executive Assistant who is confident supporting a senior executive and comfortable working within a governance-focused environment.

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You will ideally bring:

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Demonstrated experience in a senior EA / Executive Assistant role supporting a CEO, Executive or senior leadership team
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Strong Board and governance support experience, including minute taking and action tracking
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Excellent written and verbal communication skills
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Exceptional attention to detail and organisational skills
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The ability to manage multiple priorities and deadlines in a rapid-paced environment
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Robust judgement and discretion when handling confidential information
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Excellent Microsoft Office skills, particularly Outlook, Word, PowerPoint and Teams
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Board support experience is essential for this position, particularly demonstrated experience taking accurate minutes and ensuring actions are clearly documented, circulated and followed up.
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The Opportunity

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6-week temporary contract
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Immediate start
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Prospect to work closely with a senior executive within a well-established membership organisation
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High-level, wide-ranging EA responsibilities
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Competitive hourly rate based on experience
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📌 Executive Assistant To Ceo Victoria
🏢 Mayday Recruitment
📍 Victoria